Legal Secretary

Porter Scott•Sacramento, CA

2d•Onsite

About The Position

At Porter Scott, we have been handling civil litigation across California since 1976, building a reputation rooted in strong advocacy, meaningful client relationships, and a collaborative team environment. We are proud of our culture, which emphasizes mentorship, early responsibility, and long-term career growth. We are currently seeking a Legal Secretary who is highly organized, detail-oriented, and thrives in a fast-paced legal setting. The Legal Secretary plays a key role in supporting assigned attorneys by managing schedules, preparing and filing legal documents, coordinating communications, and maintaining organized electronic case files. This position is essential to ensuring the smooth day-to-day operations of the firm and allows attorneys to focus on delivering high-quality legal services.

Requirements

Strong organizational and time management skills.
Ability to manage multiple priorities and deadlines.
Experience with legal document preparation and court filings.
Proficiency in Microsoft Office, Adobe Acrobat, NetDocuments, and DocuSign.
Strong written and verbal communication skills.
Attention to detail.
Ability to maintain confidentiality.
Works well in a team environment.
Willing to step in and support where needed.

Nice To Haves

Familiarity with state and federal court procedures is preferred.

Responsibilities

Manage attorney calendars, including scheduling hearings, depositions, mediations, and client meetings.
Coordinate with clients, opposing counsel, court personnel, and other vendors.
Prepare, format, proofread, and file legal documents in compliance with court rules and procedures.
Maintain accurate and organized electronic files in NetDocuments.
Track deadlines, court appearances, and statutory requirements.
Handle client communications.
Assist with billing coordination and expense tracking.
Support new matter intake and file setup.
Provide general administrative and legal support as needed.