Legal Document Specialist - 2nd Shift (Hybrid)

RR Donnelley • Phoenix, AZ

14h • Hybrid

About The Position

RR Donnelley is hiring a Legal Document Specialist to support time-sensitive project requests alongside colleagues across multiple shifts and locations. The role focuses on producing accurate, high-quality legal documents and maintaining customer satisfaction. It requires clerical or administrative experience creating and formatting documents in Microsoft Word, along with advanced knowledge of Microsoft Office programs. Knowledge of legal document processing software and tools is an advantage.

The position is based in Phoenix, Arizona, and requires the ability to commute there. The regular schedule is Monday through Friday, 12:00 p.m. to 8:30 p.m. Training is Monday through Friday, 9:00 a.m. to 5:00 p.m. for six weeks. The work arrangement becomes hybrid after a 90-day probationary period, with three days onsite and two days remote. Pay is $23.08 per hour, plus a $2.00 shift differential.

Requirements

• High school diploma or equivalent.
• Clerical or administrative experience with Microsoft Word document creation and formatting.
• Advanced knowledge of Microsoft Office programs, including Word, Outlook, Excel, and PowerPoint.
• Minimum typing speed of 60 words per minute with 95% accuracy.
• Excellent verbal and written communication skills.
• Ability to work through complex legal document markups and instructions in a timely and accurate manner.
• Ability to prioritize multiple requests and deadlines simultaneously.
• Ability to interact professionally and respectfully with clients and team members.
• Flexibility to work overtime as required.
• Ability to commute to Phoenix, Arizona.

Nice To Haves

• Bachelor's degree with 3 or more years of experience in a legal word processing or document production environment.
• Experience with legal word-processing tasks such as creating Tables of Authorities and Tables of Contents, inserting automated cross-references, converting PDFs to Word using various software, applying Word styles using macros, and troubleshooting problem documents involving redlines, multiple numbering schemes, style separators, cross-references, and other automated fields.
• Transcription experience.
• Knowledge of legal terminology and legal citations.
• Knowledge of legal word/document processing using legal software and tools.

Responsibilities

• Create, edit, and format legal documents to firm specifications using various software applications.
• Convert, clean, and format documents to and from different file formats.
• Create charts, graphs, tables, and spreadsheets as requested.
• Create and/or edit Tables of Authorities and Tables of Contents.
• Perform data entry using various software applications.
• Transcribe analog or digital dictation files.
• Restore or recover corrupted document files as necessary.
• Provide telephone help desk support to troubleshoot application queries.
• Complete assigned jobs accurately and on time.
• Handle sensitive and/or confidential documents and information.
• Follow established policies and procedures.
• Perform additional duties as necessary or assigned.

Benefits

• Medical coverage
• Dental coverage
• Vision coverage
• Paid time off
• Disability insurance
• 401(k) with company match
• Life insurance
• Voluntary supplemental insurance coverage
• Parental leave
• Adoption assistance
• Tuition assistance
• Employer and partner discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED