Legal Document Specialist - 3rd Shift (Onsite)

RR Donnelley • Phoenix, AZ

2d • Onsite

About The Position

RR Donnelley is hiring Legal Document Specialists to provide word processing support for time-sensitive project requests. The role works with a team across multiple shifts and locations and requires producing accurate, high-quality work while maintaining customer satisfaction. Specialists create, edit, format, convert, and recover legal documents using software applications and Microsoft Office tools; perform data entry and transcription; and provide telephone help desk support for application questions. The position handles sensitive and confidential information and follows established policies and procedures.

The role is onsite in Phoenix, Arizona. The regular schedule is Tuesday through Saturday, 11:00 p.m. to 7:30 a.m. Training is Monday through Friday, 9:00 a.m. to 5:00 p.m., for six weeks. Pay is $23.08 per hour plus a $3.00 shift differential. Overtime may be required. Employment offers are contingent on successful pre-employment background and drug screens.

Requirements

• High school diploma or equivalent.
• Clerical or administrative experience creating and formatting MS Word documents.
• Advanced knowledge of Microsoft Office programs, including Word, Outlook, Excel, and PowerPoint.
• Minimum typing speed of 60 words per minute with 95% accuracy.
• Excellent verbal and written communication skills.
• Ability to work through complex legal document markups and instructions accurately and promptly.
• Ability to prioritize multiple requests and deadlines simultaneously.
• Ability to interact professionally and respectfully with clients and team members.
• Flexibility to work overtime as required.
• Must be able to commute to Phoenix, Arizona.

Nice To Haves

• Bachelor's degree and at least 3 years of experience in a legal word processing or document production environment.
• Experience creating Tables of Authorities and Tables of Contents, inserting automated cross-references, converting PDFs to Word, applying Word styles using macros, and troubleshooting problem documents involving redlines, multiple numbering schemes, style separators, cross-references, and other automated fields.
• Transcription experience.
• Knowledge of legal terminology and legal citations.
• Knowledge of legal word/document processing software and tools.

Responsibilities

• Create, edit, and format legal documents to firm specifications using a variety of software applications.
• Convert, clean, and format documents to and from different file formats.
• Create charts, graphs, tables, and spreadsheets as requested.
• Create or edit Tables of Authorities and Tables of Contents.
• Perform data entry using various software applications.
• Transcribe analog or digital dictation files.
• Restore or recover corrupted document files as necessary.
• Provide telephone help desk support to troubleshoot application queries.
• Complete assigned jobs accurately, on time, and by the deadline.
• Handle sensitive and confidential documents and information.
• Follow established policies and procedures.
• Perform additional duties as necessary or assigned.

Benefits

• Medical coverage
• Dental coverage
• Vision coverage
• Paid time off
• Disability insurance
• 401(k) with company match
• Life insurance
• Voluntary supplemental insurance coverages
• Parental leave
• Adoption assistance
• Tuition assistance
• Employer and partner discounts
• Overtime, shift differential, call-in, and/or stand-by pay may be included in the total compensation package, depending on the role.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED