Legal Document Specialist - 3rd Shift (Onsite)

RR Donnelley • Phoenix, AZ

2d • Onsite

About The Position

RR Donnelley is hiring Legal Document Specialists to support time-sensitive project requests as part of a team working across multiple shifts and locations. The role involves producing accurate, high-quality legal documents while maintaining customer satisfaction. Legal word/document processing experience and familiarity with legal software and Microsoft Office are advantageous. The position is onsite in Phoenix, Arizona, with a regular Tuesday–Saturday 11:00 p.m.–7:30 a.m. shift. Training is Monday–Friday, 9:00 a.m.–5:00 p.m. for six weeks. Pay is $23.08 per hour, plus a $3.00 shift differential.

The role may also include overtime, call-in, or stand-by pay, depending on the position. Employment offers are contingent on successful completion of a pre-employment background check and drug screen.

Requirements

• High school diploma or equivalent.
• Advanced knowledge of Microsoft Office programs, including Word, Outlook, Excel, and PowerPoint.
• Clerical or administrative experience creating and formatting MS Word documents.
• Minimum typing speed of 60 words per minute with 95% accuracy.
• Excellent verbal and written communication skills.
• Ability to work through complex legal document markups and instructions accurately and on time.
• Ability to prioritize multiple requests and deadlines simultaneously.
• Ability to interact professionally and respectfully with clients and team members.
• Must be able to commute to Phoenix, Arizona.
• Flexibility to work overtime as required.

Nice To Haves

• Bachelor’s degree with at least three years of experience in a legal word processing or document production environment.
• Experience with legal word processing tasks such as creating Tables of Authorities and Tables of Contents, inserting automated cross-references, converting PDFs to Word, applying Word styles using macros, and troubleshooting problem documents involving redlines, multiple numbering schemes, style separators, cross-references, or other automated fields.
• Transcription experience.
• Knowledge of legal terminology and legal citations.
• Knowledge of legal word/document processing software and tools.

Responsibilities

• Create, edit, and format legal documents to firm specifications using various software applications.
• Convert, clean, and format documents to and from different file formats.
• Create charts, graphs, tables, and spreadsheets as requested.
• Create and/or edit Tables of Authorities and Tables of Contents.
• Perform data entry using various software applications.
• Transcribe analog or digital dictation files.
• Restore or recover corrupted document files as necessary.
• Provide telephone help desk support to troubleshoot application queries.
• Complete assigned jobs accurately and on time.
• Handle sensitive and confidential documents and information.
• Follow established policies and procedures.
• Perform additional duties as necessary or assigned.

Benefits

• Medical coverage
• Dental coverage
• Vision coverage
• Paid time off
• Disability insurance
• 401(k) with company match
• Life insurance
• Voluntary supplemental insurance coverage
• Parental leave
• Adoption assistance
• Tuition assistance
• Employer/partner discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED