Legal Document Specialist - 1st Shift (Hybrid)

RR Donnelley • Phoenix, AZ

1d • Hybrid

About The Position

RR Donnelley is hiring Legal Document Specialists to support time-sensitive project requests as part of a team working across multiple shifts and locations. The role focuses on producing accurate, high-quality legal documents while maintaining customer satisfaction. It requires clerical or administrative experience creating and formatting documents in Microsoft Word, and advanced knowledge of Microsoft Office. Familiarity with legal document processing software and tools is an advantage. The position is based in Phoenix, Arizona, and is hybrid after a 90-day probationary period, with three days onsite and two days remote. The listed schedule is Sunday through Thursday, 8 a.m. to 4 p.m.; training is Monday through Friday, 9 a.m. to 5 p.m. for six weeks. The posting also notes a second-shift designation. Pay is $23.08 per hour, with a $1.00 shift differential. Offers are contingent on successfully completing pre-employment background and drug screening.

Requirements

• High school diploma or equivalent.
• Advanced knowledge of Microsoft Office programs, including Word, Outlook, Excel, and PowerPoint.
• Clerical or administrative experience with Microsoft Word document creation and formatting.
• Minimum typing speed of 60 words per minute with 95% accuracy.
• Excellent verbal and written communication skills.
• Flexibility to work overtime as required.
• Ability to process complex legal document markups and instructions accurately and in a timely manner.
• Ability to prioritize multiple requests and deadlines simultaneously.
• Ability to interact professionally and respectfully with clients and team members.
• Must be able to commute to Phoenix, Arizona.

Nice To Haves

• Bachelor's degree with three or more years of experience in legal word processing or a document production environment.
• Experience with legal word-processing tasks, including creating Tables of Authorities and Tables of Contents, inserting automated cross-references, converting PDFs to Word, applying Word styles using macros, and troubleshooting problem documents involving redlines, multiple numbering schemes, style separators, cross-references, and other automated fields.
• Transcription experience.
• Knowledge of legal terminology and legal citations.
• Knowledge of legal word/document processing software and tools.

Responsibilities

• Create, edit, and format legal documents to firm specifications using a variety of software applications.
• Convert, clean, and format documents to and from different file formats.
• Create charts, graphs, tables, and spreadsheets as requested.
• Create and/or edit Tables of Authorities and Tables of Contents.
• Perform data entry using various software applications.
• Transcribe analog or digital dictation files.
• Restore or recover corrupted document files as necessary.
• Provide telephone help desk support to troubleshoot application queries.
• Complete assigned jobs accurately and on time by their deadlines.
• Handle sensitive and/or confidential documents and information.
• Follow established policies and procedures.
• Perform additional duties as necessary or assigned.

Benefits

• Medical coverage
• Dental coverage
• Vision coverage
• Paid time off
• Disability insurance
• 401(k) with company match
• Life insurance
• Voluntary supplemental insurance coverages
• Parental leave
• Adoption assistance
• Tuition assistance
• Employer/partner discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED