Legal Document Specialist - 2nd Shift (Hybrid)

RR Donnelley • Phoenix, AZ

5d • Hybrid

About The Position

RR Donnelley is hiring a Legal Document Specialist to support time-sensitive project requests as part of a team working across multiple shifts and locations. The role focuses on producing accurate, high-quality legal documents while maintaining customer satisfaction. It requires clerical or administrative experience creating and formatting documents in Microsoft Word, and advanced knowledge of Microsoft Office. Legal document-processing software and tools are advantageous. The position is based in Phoenix, Arizona, and follows a Monday–Friday, 12:00 p.m.–8:30 p.m. schedule, with six weeks of Monday–Friday training from 9:00 a.m.–5:00 p.m. After a 90-day probationary period, the hybrid schedule is three days onsite and two days remote. Pay is $23.08 per hour plus a $2.00 shift differential.

Requirements

• High school diploma or equivalent.
• Clerical or administrative experience with Microsoft Word document creation and formatting.
• Advanced knowledge of Microsoft Office programs, including Word, Outlook, Excel, and PowerPoint.
• Minimum typing speed of 60 words per minute with 95% accuracy.
• Excellent verbal and written communication skills.
• Flexibility to work overtime as required.
• Ability to work through complex legal document markups and instructions accurately and promptly.
• Ability to prioritize multiple requests and deadlines simultaneously.
• Ability to interact professionally and respectfully with clients and team members.
• Ability to commute to Phoenix, Arizona.

Nice To Haves

• Bachelor’s degree with 3 or more years of experience in legal word processing or a document production environment.
• Experience creating Tables of Authorities and Tables of Contents, inserting automated cross-references, converting PDFs to Word, applying Word styles using macros, and troubleshooting problem documents involving redlines, multiple numbering schemes, style separators, cross-references, and other automated fields.
• Transcription experience.
• Knowledge of legal terminology and legal citations.
• Knowledge of legal word/document processing software and tools.

Responsibilities

• Create, edit, and format legal documents to firm specifications using various software applications.
• Convert, clean, and format documents to and from different file formats.
• Create charts, graphs, tables, and spreadsheets as requested.
• Create or edit Tables of Authorities and Tables of Contents.
• Perform data entry using various software applications.
• Transcribe analog or digital dictation files.
• Restore or recover corrupted document files as necessary.
• Provide telephone help desk support to troubleshoot application queries.
• Complete assigned jobs accurately and on time.
• Handle sensitive and confidential documents and information.
• Follow established policies and procedures.
• Perform additional duties as necessary or assigned.

Benefits

• Medical coverage
• Dental coverage
• Vision coverage
• Paid time off
• Disability insurance
• 401(k) with company match
• Life insurance
• Voluntary supplemental insurance coverage
• Parental leave
• Adoption assistance
• Tuition assistance
• Employer and partner discounts
• Potential overtime pay
• Shift differential pay
• Potential call-in and stand-by pay

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED