Legal Document Specialist - 1st Shift (Hybrid)

RR Donnelley • Phoenix, AZ

1d • Hybrid

About The Position

RR Donnelley is hiring Legal Document Specialists to provide word processing support for time-sensitive project requests while working with a team across multiple shifts and locations. The role focuses on producing accurate, high-quality legal documents and maintaining a high level of customer satisfaction. Candidates must be able to commute to Phoenix, Arizona, and have clerical or administrative experience creating and formatting documents in Microsoft Word.

The regular shift is Sunday through Thursday, 8:00 a.m. to 4:00 p.m. Training takes place Monday through Friday, 9:00 a.m. to 5:00 p.m., for six weeks. The position is hybrid after a 90-day probationary period, with three days onsite and two days remote. Pay is $23.08 per hour, plus a $1.00 shift differential. The position may also include overtime or other additional pay, depending on the role.

The role requires advanced Microsoft Office skills and the ability to handle complex legal document markups and instructions, manage competing deadlines, and work with sensitive or confidential information. Legal word-processing software experience is an advantage. RRD offers medical, dental, and vision coverage, paid time off, disability and life insurance, a 401(k) with company match, parental leave, adoption assistance, tuition assistance, and employer or partner discounts. Employment offers are contingent on successful completion of a pre-employment background check and drug screen.

Requirements

• High school diploma or equivalent.
• Clerical or administrative experience with Microsoft Word document creation and formatting.
• Advanced knowledge of Microsoft Office programs, including Word, Outlook, Excel, and PowerPoint.
• Minimum typing speed of 60 words per minute with 95% accuracy.
• Excellent verbal and written communication skills.
• Flexibility to work overtime as required.
• Ability to work through complex legal document markups and instructions accurately and promptly.
• Ability to prioritize multiple requests and deadlines simultaneously.
• Ability to interact professionally and respectfully with clients and team members.
• Ability to commute to Phoenix, Arizona.

Nice To Haves

• Bachelor’s degree with at least three years of experience in legal word processing or a document production environment.
• Experience with legal word-processing tasks such as creating Tables of Authorities and Tables of Contents, inserting automated cross-references, converting PDFs to Word, applying Word styles using macros, and troubleshooting problem documents with redlines, multiple numbering schemes, style separators, cross-references, and other automated fields.
• Transcription experience.
• Knowledge of legal terminology and legal citations.
• Knowledge of legal word/document processing software and tools.

Responsibilities

• Create, edit, and format legal documents to firm specifications using various software applications.
• Convert, clean, and format documents between file formats.
• Create charts, graphs, tables, and spreadsheets as requested.
• Create or edit Tables of Authorities and Tables of Contents.
• Perform data entry using various software applications.
• Transcribe analog or digital dictation files.
• Restore or recover corrupted document files as necessary.
• Provide telephone help desk support to troubleshoot application queries.
• Complete assigned jobs accurately and on time.
• Handle sensitive and confidential documents and information.
• Follow established policies and procedures.
• Perform additional duties as necessary or assigned.

Benefits

• Medical coverage
• Dental coverage
• Vision coverage
• Paid time off
• Disability insurance
• 401(k) with company match
• Life insurance
• Voluntary supplemental insurance coverages
• Parental leave
• Adoption assistance
• Tuition assistance
• Employer and partner discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED