Legal Document Scanning Operator (Immediate Hiring)

SPS North America • Houston, TX

2d • Onsite

About The Position

This temporary, project-based role supports a large-scale document digitization initiative connected to an office relocation, through the end of the year. The Scanning Operator supports document preparation, scanning, indexing, and records management to help preserve important business records and ensure physical records are converted into accurate, organized digital files that support business continuity and accessibility.

The role involves high-volume document processing, records handling, data entry, and operational support. The operator follows confidentiality, document security, and onsite security procedures and may assist with additional tasks as operational needs change. The typical schedule is Monday through Friday, 8:30 AM to 5:30 PM. Travel is none or negligible.

Requirements

• High school diploma or equivalent.
• Strong attention to detail and accuracy.
• Ability to perform repetitive work in a fast-paced environment.
• Strong organizational and time management skills.
• Basic computer proficiency, including Microsoft Office.
• Ability to work independently and adapt to changing priorities.
• Ability to learn document management systems and site procedures.
• Must follow onsite security policies, including restrictions on phones and imaging devices on active work floors.
• Ability to lift and move boxes or packages weighing up to 40–60 lbs. using appropriate equipment.
• Ability to stand, walk, bend, kneel, and sit for extended periods.
• Manual dexterity to operate scanners and office equipment.

Nice To Haves

• One or more years of related experience.
• Experience with document imaging, records management, or shipping and receiving.

Responsibilities

• Perform high-volume document scanning and imaging.
• Prepare, sort, and scan documents using high-speed equipment.
• Index records and rescan documents when needed.
• Perform quality checks to ensure accuracy and completeness.
• Re-file and re-box records after processing.
• Receive, sort, and organize documents, mail, and boxes.
• Prepare documents for scanning, filing, and archiving.
• Read file numbers, labels, and handwritten information to identify documents.
• Support records storage, retrieval, and outgoing shipments.
• Perform data entry while meeting productivity goals.
• Follow confidentiality and document security procedures.
• Assist with additional operational tasks as needed.

Benefits

• Career growth opportunities and the opportunity to learn or use a variety of skills.
• Learning and development opportunities.
• Employee recognition programs.
• Paid time off: temporary employees receive a minimum of 1 hour for every 30 hours worked; amounts may increase based on tenure and/or assigned account.
• Employee and client referral bonuses for current employees.
• Medical, dental, and vision coverage.
• Health care flexible spending account (HCFSA), dependent care flexible spending account (DCFSA), and health savings account (HSA).
• Commuter transit and parking pre-tax plans.
• Supplemental life insurance, life insurance, short-term disability, accident insurance, critical illness insurance, and hospital indemnity.
• Legal program and identity theft protection.
• Pet discounts and pet insurance.
• Group home and auto insurance.
• Employee assistance program (EAP).
• Education discounts.
• 401(k) with matching.
• Entertainment discounts.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED