Legal Document Scanning Operator (Immediate Hiring)

SPS • Houston, TX

1d • Onsite

About The Position

The Legal Document Scanning Operator supports a large-scale document digitization initiative associated with an office relocation, through the end of the year. The role handles document preparation, scanning, imaging, indexing, quality checks, and records management to convert physical records into organized digital files and help preserve business records. The position also supports document storage, retrieval, shipment, and other operational tasks while following confidentiality and document security procedures.

The typical schedule is Monday through Friday, 8:30 a.m. to 5:30 p.m. The role is temporary and project-based. It requires onsite compliance with security policies, including restrictions on phones and imaging devices on active work floors, and includes physical handling of records and boxes.

Requirements

• High school diploma or equivalent.
• Strong attention to detail and accuracy.
• Ability to perform repetitive work in a fast-paced environment.
• Strong organizational and time management skills.
• Basic computer proficiency, including Microsoft Office.
• Ability to work independently and adapt to changing priorities.
• Ability to learn document management systems and site procedures.
• Must follow onsite security policies, including restrictions on phones and imaging devices on active work floors.
• Ability to lift and move boxes or packages weighing 40–60 pounds using appropriate equipment.
• Ability to stand, walk, bend, kneel, and sit for extended periods.
• Manual dexterity to operate scanners and office equipment.

Nice To Haves

• At least 1 year of related experience preferred.
• Experience with document imaging, records management, or shipping and receiving.

Responsibilities

• Perform high-volume document scanning and imaging.
• Prepare, sort, and scan documents using high-speed equipment.
• Index records, re-scan documents when needed, and perform quality checks for accuracy and completeness.
• Re-file and re-box records after processing.
• Receive, sort, and organize documents, mail, and boxes.
• Prepare documents for scanning, filing, and archiving.
• Read file numbers, labels, and handwritten information to identify documents.
• Support records storage, retrieval, and outgoing shipments.
• Perform data entry while meeting productivity goals.
• Follow confidentiality and document security procedures.
• Assist with additional operational tasks as needed; responsibilities may change based on operational needs.

Benefits

• Career growth opportunities and the opportunity to learn new skills.
• Learning and development opportunities.
• Employee recognition programs.
• Paid time off; temporary employees receive a minimum of 1 hour for every 30 hours worked. PTO amounts may increase based on tenure and/or assigned account, and approved PTO may be taken for any reason.
• Employee and client referral bonuses are available for current employees.
• Medical, dental, and vision coverage.
• HCFSA, DCFSA, and HSA.
• Commuter transit and parking pre-tax plans.
• Supplemental life insurance and life insurance.
• Accident insurance, critical illness coverage, and hospital indemnity.
• Legal program and identity theft protection.
• Pet discounts and pet insurance.
• Group home and auto insurance.
• Employee assistance program (EAP).
• Short-term disability.
• Education discounts.
• 401(k) with matching.
• Entertainment discounts.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED