Legal Billing Specialist

Tucker Ellis LLP • Irvine, CA

3d • $80,000 - $110,000 • Hybrid

About The Position

Tucker Ellis LLP is seeking an experienced Legal Billing Specialist to manage the billing lifecycle for the firm’s Litigation and Corporate practice groups. The work covers complex commercial litigation, labor and employment, real estate, mergers and acquisitions, corporate governance, finance, and other transactional matters. The role requires knowledge of legal billing requirements, client guidelines, matter structures, timekeeping, electronic billing, and invoice submission processes. The position may be based in the Los Angeles, San Francisco, or Irvine, California offices and offers a hybrid work schedule. The successful candidate will work directly with attorneys, clients, and accounting personnel and will assist with additional administrative tasks and special projects as needed.

Requirements

• At least two years of direct legal billing experience within a law firm.
• Experience with Aderant and BillBlast.
• Strong knowledge of legal billing processes for litigation and transactional matters.
• Experience reviewing and submitting invoices through electronic billing platforms.
• Strong understanding of LEDES billing formats, UTBMS codes, task/activity codes, and client-specific billing guidelines.
• Experience researching and resolving e-billing rejections and invoice discrepancies.
• Strong understanding of law firm timekeeping and billing practices.
• Experience processing and reviewing litigation- and corporate-related expenses and disbursements.
• Excellent attention to detail and accuracy when reviewing high-volume and complex invoices.
• Strong organizational and problem-solving skills and the ability to manage multiple deadlines.
• Ability to communicate effectively with attorneys, paralegals, clients, and accounting personnel.
• Ability to work independently and collaborate effectively with a team.
• Proficiency with Microsoft Office Suite, particularly Excel.

Nice To Haves

• Demonstrated experience billing Litigation and Corporate matters is strongly preferred.
• Experience with e-billing platforms such as Legal Tracker, CounselLink, Collaborati, BillingPoint, and similar systems.

Responsibilities

• Manage the end-to-end billing process for Litigation and Corporate matters.
• Prepare, review, finalize, and submit monthly invoices according to client-specific arrangements and deadlines.
• Review timekeeper entries for accuracy, appropriate billing descriptions and codes, and compliance with client requirements.
• Review invoices for compliance with client billing guidelines and outside counsel billing requirements.
• Review and process matter-related costs and disbursements, including court filing fees, deposition expenses, expert witness charges, travel expenses, research charges, and transaction-related costs.
• Apply appropriate billing treatment to retainers, advances, flat fees, success fees, alternative fee arrangements, and other client-specific billing structures.
• Monitor electronic invoices on client billing platforms and resolve rejected, short-paid, or disputed invoices.
• Research and correct billing rejections involving LEDES formatting, UTBMS codes, task/activity codes, time entries, expense classifications, invoice narratives, and client billing guidelines.
• Maintain working relationships with eBilling vendors, keep timekeeper and rate information current in billing platforms, and submit updates for client approval as needed.
• Track invoice status and follow up on outstanding invoices to support timely payment.
• Work with attorneys, legal assistants, paralegals, and accounting staff to identify and resolve billing discrepancies.
• Review changes to client billing guidelines and ensure invoices comply with current requirements.
• Assist with matter billing transfers, write-offs, adjustments, credit memos, and invoice revisions.
• Maintain accurate billing records, client billing profiles, matter information, and supporting documentation.
• Assist with month-end and year-end billing processes, including reporting, reconciliation, and outstanding billing review.
• Assist billing attorneys with special reporting and client-specific reports.
• Prepare and submit client accruals and other financial reports.
• Communicate with clients about invoice questions, billing discrepancies, rejected invoices, and payment issues.
• Identify recurring billing issues and recommend improvements to billing procedures and workflows.
• Maintain working knowledge of electronic billing systems, client-specific billing requirements, and law firm accounting procedures.
• Assist with other administrative tasks and special projects as needed.

Benefits

• Medical, dental, and vision insurance beginning on day one.
• Paid time off that accrues immediately, plus paid holidays.
• 401(k) with profit-sharing contribution.
• Monthly technology stipends and an annual HSA contribution.
• Hybrid work flexibility.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed