Legal Billing Specialist

Tucker Ellis LLP • Cleveland, OH

3d • $75,000 - $90,000 • Hybrid

About The Position

Tucker Ellis LLP is seeking an experienced Legal Billing Specialist for its Billing team. The position may be based in the Cleveland office and offers a hybrid work schedule. The specialist manages the billing lifecycle for the firm’s Litigation and Corporate practice groups, including litigation, labor and employment, real estate, mergers and acquisitions, corporate governance, finance, and other transactional matters. The role requires knowledge of legal billing requirements, client guidelines, matter structures, timekeeping, electronic billing, and invoice submission processes, with regular interaction with attorneys, clients, and accounting personnel.

Requirements

• At least two years of direct legal billing experience within a law firm.
• High school diploma or GED.
• Experience with Aderant and BillBlast.
• Strong knowledge of legal billing processes for litigation and transactional matters.
• Experience reviewing and submitting invoices through electronic billing platforms.
• Knowledge of LEDES formats, UTBMS codes, task/activity codes, and client-specific billing guidelines.
• Experience researching and resolving e-billing rejections and invoice discrepancies.
• Strong understanding of law firm timekeeping and billing practices.
• Experience processing and reviewing litigation- and corporate-related expenses and disbursements.
• Excellent attention to detail and accuracy when reviewing high-volume and complex invoices.
• Strong organizational and problem-solving skills, including the ability to manage multiple deadlines.
• Ability to communicate effectively with attorneys, paralegals, clients, and accounting personnel.
• Ability to work independently and collaboratively.
• Proficiency with Microsoft Office, particularly Excel.

Nice To Haves

• Demonstrated experience billing Litigation and Corporate matters is strongly preferred.
• Experience with e-billing platforms such as Legal Tracker, CounselLink, Collaborati, BillingPoint, and similar systems.

Responsibilities

• Manage end-to-end billing for Litigation and Corporate matters.
• Prepare, review, finalize, and submit monthly invoices according to client-specific arrangements and deadlines.
• Review timekeeper entries for accuracy, appropriate descriptions and codes, and compliance with client requirements.
• Review invoices for compliance with client billing guidelines and outside counsel requirements.
• Review and process matter-related costs and disbursements, including filing fees, deposition expenses, expert charges, travel, research, and transaction costs.
• Ensure correct billing treatment of retainers, advances, flat fees, success fees, alternative fee arrangements, and other billing structures.
• Monitor electronic invoices and resolve rejected, short-paid, or disputed invoices.
• Research and correct billing rejections involving LEDES formatting, UTBMS and task/activity codes, time entries, expenses, invoice narratives, and client guidelines.
• Work with eBilling vendors and keep timekeeper and rate information current in billing platforms, submitting updates for client approval as needed.
• Track invoice status and follow up on outstanding invoices to support timely payment.
• Coordinate with attorneys, legal assistants, paralegals, and accounting staff to resolve billing discrepancies.
• Review client billing guideline changes and maintain invoice compliance.
• Assist with billing transfers, write-offs, adjustments, credit memos, and invoice revisions.
• Maintain accurate billing records, client profiles, matter information, and supporting documentation.
• Assist with month-end and year-end billing, reporting, reconciliation, and review of outstanding billing.
• Assist billing attorneys with special and client-specific reports.
• Prepare and submit client accruals and other financial reports.
• Communicate with clients about invoice questions, discrepancies, rejections, and payment issues.
• Identify recurring billing issues and recommend improvements to billing procedures and workflows.
• Maintain working knowledge of electronic billing systems, client requirements, and law firm accounting procedures.
• Assist with other administrative tasks and special projects as needed.

Benefits

• Medical, dental, and vision insurance beginning on day one.
• Paid time off that accrues immediately and paid holidays.
• 401(k) with profit-sharing contribution.
• Monthly technology stipends and an annual HSA contribution.
• Hybrid work flexibility.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED