V105 - Legal Assistant | Legal Assistant & Case Management Coordinator

Job Duck

9d•$1,150 - $1,220•Remote

About The Position

Job Duck is seeking a detail-oriented and proactive Legal Assistant to support a law firm’s daily legal operations. The role ensures assigned matters are organized, documented, and progressing efficiently from opening to closing. The Legal Assistant coordinates case files, manages calendars and deadlines, assists with electronic court filings, communicates with clients and legal professionals, and supports attorneys with administrative tasks. The successful candidate is dependable, organized, and able to take ownership of assigned responsibilities while recognizing when attorney guidance is needed. The position supports legal administration and case coordination and does not include providing legal advice, exercising independent legal judgment, negotiating settlements, setting legal fees, or performing other attorney-only functions. The role requires prior legal experience and fluent spoken and written English. A law degree or relevant legal practice background is strongly preferred. The position works Monday through Friday, 8:30 AM to 5:00 PM EST. Monthly compensation is USD 1,150 to USD 1,220.

Requirements

Previous legal experience is required.
Fluent spoken and written English.
Experience with document management, legal practice management software, Google Workspace, and electronic court filing systems.
Strong organizational skills and ability to manage multiple legal matters, deadlines, and priorities simultaneously.
Exceptional attention to detail when maintaining case files, recording deadlines, preparing correspondence, and handling legal documentation.
Excellent written and verbal English communication skills.
Strong time management skills and ability to meet deadlines consistently.
Proactive follow-through and ability to identify pending tasks, missing documents, and potential scheduling issues.
Accountability and ownership of assigned responsibilities, including promptly communicating errors, delays, and potential risks.
Ability to follow established procedures, checklists, templates, and approval requirements accurately.
Professional and courteous communication with clients, attorneys, court personnel, opposing counsel, and other legal professionals.
Ability to maintain confidentiality and exercise discretion when handling sensitive client information.
Experience with legal document management and electronic court filing procedures.
Familiarity with legal practice management platforms and digital calendar systems.
Ability to work independently while recognizing when attorney guidance or approval is required.
Strong collaboration skills and willingness to assist with overflow tasks and shared team responsibilities.
Adaptability and willingness to learn new systems, procedures, and legal workflows.
Integrity, sound judgment, and commitment to accurate recordkeeping and ethical conduct.
Comfort using approved technology and AI tools within established confidentiality and security guidelines.
Must follow established legal procedures, maintain confidentiality, document work accurately, and comply with firm policies and applicable professional conduct requirements.
Working hours are Monday through Friday, 8:30 AM to 5:00 PM EST.

Nice To Haves

Experience in a law firm, court environment, or similar legal practice.
A law degree or relevant legal practice background.
Experience with PracticePanther, Google Workspace (including Gmail and Google Calendar), RingCentral, Zapier, and Waybook.

Responsibilities

Coordinate service of process and track proofs of service and related deadlines.
Prepare and send approved client correspondence, welcome letters, and document requests.
Open, organize, maintain, and close legal case files in accordance with firm procedures.
Follow established legal procedures, confidentiality requirements, document management standards, and firm policies.
Follow up on outstanding tasks, assist with overflow work, and identify opportunities to improve workflows through established procedures.
Organize incoming legal documents, prepare document productions, maintain production logs, and assist with digital hearing and trial binders.
Record billable time and matter-related expenses accurately on a daily basis.
Schedule client calls, hearings, depositions, mediations, conferences, and case review meetings.
Maintain accurate case records, prepare deadline reports, and provide information for monthly reports and quarterly performance metrics.
File and serve attorney-approved documents through applicable state and federal electronic court filing systems.
Coordinate with attorneys, clients, and other legal professionals to help cases progress efficiently.
Manage case calendars, court dates, deadlines, reminders, and follow-up tasks to ensure timely completion.
Record meeting outcomes, assigned responsibilities, and deadlines to ensure clear follow-up.
Respond to client, court, and opposing counsel communications within established timelines and document all interactions.