V105 - Legal Assistant | Legal Case Documentation Assistant

Job Duck

4d•$1,150 - $1,220•Remote

About The Position

Job Duck is seeking a highly organized and detail-oriented Legal Assistant to support the transition of new legal matters from the Sales team to the Legal team. The role ensures newly signed matters are accurately assigned, properly categorized, and fully documented in the firm’s systems before being transitioned to appropriate legal team members. The Legal Assistant also reviews historical matters, updates records, and helps maintain consistent and accurate information across the firm’s database. This position is suited to someone who enjoys structured administrative work, has strong attention to detail, and can work independently while identifying information gaps and requesting clarification.

Requirements

Strong written English communication skills; this is an English-only position.
Able to manage a high volume of matters while maintaining accuracy and organization.
Comfortable reviewing records, identifying inconsistencies, and following up internally for clarification.
Able to prioritize urgent new matter assignments while progressing longer-term administrative projects.
Comfortable working independently with minimal supervision.
Exceptional attention to detail and accuracy.
Strong organizational and time-management skills.
Excellent written English and professional communication skills.
Strong data-entry and records-management abilities.
Ability to identify missing, inconsistent, or unclear information.
Proactive approach to resolving administrative gaps.
Strong prioritization skills and ability to manage multiple matters simultaneously.
Comfortable asking clear and timely clarification questions.
Ability to follow established processes and maintain consistent data standards.
Strong independent work ethic and ability to manage workload effectively.
Comfortable working with case-management and administrative systems.
Ability to work efficiently without compromising accuracy.
Previous experience in a legal assistant, legal administrative, legal intake, case administration, data entry, records management, or administrative support role is preferred.
Legal experience is beneficial, though strong administrative and data-management experience will also be considered.
Comfortable working in a primarily administrative and data-entry-focused environment.

Nice To Haves

Previous experience in a legal assistant, legal administrative, legal intake, case administration, data entry, records management, or administrative support role.
Legal experience.
Strong administrative and data-management experience.

Responsibilities

Communicate regularly with Sales and Legal team members regarding matter setup and documentation.
Maintain consistency and accuracy across historical and newly opened matters.
Maintain clear and professional communication through email, Microsoft Teams, and other internal channels.
Identify discrepancies or incomplete information within historical matters and follow up internally as needed.
Ask clear and timely clarification questions when information does not meet established requirements.
Verify that assignments, fields, and required questions are completed accurately.
Add or update case subcategories and other relevant classifications.
Escalate issues appropriately to prevent incomplete information from moving through the process.
Identify missing, inconsistent, or unclear information and communicate internally to obtain clarification.
Ensure required payment information is captured for ongoing payments.
Confirm that required third-party forms and supporting documentation are properly maintained.
Record and verify payment, deposit, and applicable third-party payment information.
Enter and maintain accurate case and matter information in Clio.
Confirm that new matters are assigned to the appropriate attorney or legal team member.
Review historical matters and update records with newly required data points.
Review newly opened matters for completeness before transitioning them to the Legal team.
Categorize matters accurately according to case type, including divorce, custody, prenup, postnup, and other applicable categories.
Review newly signed representation agreements and verify that all required information is complete and accurate.