Legal Practice Coordination Case Assistant

McGuireWoods LLP•Pittsburgh, PA

6d•$46,900 - $87,100•Hybrid

About The Position

McGuireWoods LLP is hiring a Legal Practice Coordination Case Assistant for its Pittsburgh team. The Case Assistant supports the office’s transactional, litigation, and counseling practices. The role suits a highly organized, process-oriented candidate with strong written and verbal communication skills who is eager to learn and grow in a fast-paced, deadline-driven environment. McGuireWoods is a law firm that has provided legal solutions to corporate, individual, and nonprofit clients since 1834. The firm offers most employees a hybrid remote option and excellent benefits.

Requirements

Bachelor’s degree required.
Excellent technical skills and experience with Microsoft Office Suite, including Word, Excel, and PowerPoint, and Outlook.
Willingness to learn new technology platforms, including legal AI tools.
Strong organizational skills and attention to detail, with the ability to manage competing priorities and meet deadlines in a fast-paced environment.
Self-starter with a strong work ethic, positive attitude, and willingness to take initiative and assume responsibility for assignments.
Resourceful and proactive problem-solver who anticipates needs, identifies issues, and takes appropriate action without constant direction.
Strong sense of ownership and accountability, with demonstrated ability to follow through on assignments, track outstanding items, and communicate progress.
Excellent written and verbal communication skills, including responsiveness, professionalism, and the ability to work collaboratively with attorneys and professional staff.
Ability to exercise sound judgment, maintain confidentiality, adapt to changing priorities, and work independently with minimal supervision.
Process-oriented mindset and interest in developing and maintaining efficient organizational systems and workflows.

Nice To Haves

Experience in a law firm or professional services firm preferred.

Responsibilities

Maintain matter and team task lists and track deadlines, assignments, deliverables, and open items.
Assist with due diligence, virtual data rooms, document requests, closing checklists, signature coordination, and transaction logistics.
Coordinate filings, maintain matter files, organize productions and supporting materials, track requests, and assist with document preparation.
Prepare redlines and comparisons; proofread and format documents; manage versions across document management systems and AI tool vaults; and assemble document packages.
Support attorneys and other team members by coordinating assignments, anticipating next steps, and resolving outstanding needs and routine workflow issues.
Perform additional duties as needed.