Position V105 - Legal Assistant | Legal Assistant & Case Management Coordinator I

Job Duck

9d•$1,150 - $1,220•Remote

About The Position

Job Duck is seeking a detail-oriented, proactive Legal Assistant to support a law firm’s daily legal operations and help assigned matters progress efficiently from opening through closing. The role coordinates case files, calendars, deadlines, electronic court filings, client and legal-professional communications, and essential attorney administrative support. The successful candidate will follow established procedures, protect confidentiality, meet deadlines, handle documents accurately, and provide timely client communication. This position supports legal administration and case coordination; it does not involve providing legal advice, exercising independent legal judgment, negotiating settlements, setting legal fees, or performing attorney-only functions. The position works Monday through Friday, 8:30 AM to 5:00 PM EST. Monthly compensation is USD 1,150 to USD 1,220. Job Duck describes its opportunities as remote roles with US-based employers.

Requirements

Previous legal experience is required.
Fluent spoken and written English.
Experience with document management, legal practice management software, Google Workspace, and electronic court filing systems.
Strong organizational skills and the ability to manage multiple legal matters, deadlines, and priorities simultaneously.
Exceptional attention to detail when maintaining case files, recording deadlines, preparing correspondence, and handling legal documentation.
Excellent written and verbal English communication skills.
Strong time-management skills and the ability to meet deadlines consistently.
Proactive follow-through and ability to identify pending tasks, missing documents, and potential scheduling issues.
Accountability and ownership of assigned responsibilities, including promptly communicating errors, delays, and potential risks.
Ability to follow established procedures, checklists, templates, and approval requirements accurately.
Professional and courteous communication with clients, attorneys, court personnel, opposing counsel, and other legal professionals.
Ability to maintain confidentiality and exercise discretion when handling sensitive client information.
Experience with legal document management and electronic court filing procedures.
Familiarity with legal practice management platforms and digital calendar systems.
Ability to work independently while recognizing when attorney guidance or approval is required.
Strong collaboration skills and willingness to assist with overflow tasks and shared team responsibilities.
Adaptability and willingness to learn new systems, procedures, and legal workflows.
Integrity, sound judgment, and commitment to accurate recordkeeping and ethical conduct.
Comfort using approved technology and AI tools within established confidentiality and security guidelines.
Follow established legal procedures, maintain confidentiality, document work accurately, and comply with firm policies and applicable professional conduct requirements.

Nice To Haves

Experience in a law firm, court environment, or similar legal practice.
A law degree or relevant legal practice background.

Responsibilities

Record meeting outcomes, assigned responsibilities, and deadlines to ensure clear follow-up.
File and serve attorney-approved documents through applicable state and federal electronic court filing systems.
Maintain accurate case records, prepare deadline reports, and provide information for monthly reports and quarterly performance metrics.
Schedule client calls, hearings, depositions, mediations, conferences, and case review meetings.
Organize incoming legal documents, prepare document productions, maintain production logs, and assist with digital hearing and trial binders.
Proactively follow up on outstanding tasks, assist with overflow work, and identify opportunities to improve workflows through established procedures.
Follow established legal procedures, confidentiality requirements, document management standards, and firm policies.
Open, organize, maintain, and close legal case files in accordance with firm procedures.
Prepare and send approved client correspondence, welcome letters, and document requests.
Respond to client, court, and opposing counsel communications within established timelines and document all interactions.
Manage case calendars, court dates, deadlines, reminders, and follow-up tasks to ensure timely completion.
Coordinate with attorneys, clients, and other legal professionals to ensure cases progress efficiently.
Identify outstanding tasks, follow up on pending items, and contribute to workflow improvements.
Record billable time and matter-related expenses accurately and daily.
Coordinate service of process and track proofs of service and related deadlines.