Legal Assistant / Secretary

Regis Remote Office

4d

About The Position

We are seeking a highly organized, detail-oriented Legal Assistant to support a U.S.-based law firm's litigation practice. The position will initially focus on calendar management, case profiling, case processing, and maintaining accurate case records. The ideal candidate has experience in legal administration, case management, or project management, along with strong organizational skills, attention to detail, and the ability to manage multiple responsibilities and deadlines.

The role includes organizing attorney calendars, maintaining case and document records, processing and monitoring cases, supporting administrative tasks, and tracking deadlines. The position may also involve litigation support such as legal document preparation, discovery coordination, or court filings. Duties are described generally and are not all-inclusive or specific to any individual team member. No third-party agencies or submissions will be accepted. The company states that it is committed to a diverse environment and that qualified applicants will receive consideration without regard to protected characteristics.

Requirements

• Previous experience in legal administration, case management, project management, or a similar administrative or coordination role.
• Strong organizational skills and exceptional attention to detail.
• Experience managing documents, calendars, deadlines, and multiple responsibilities.
• Excellent written and verbal English communication skills.
• Proficiency with Microsoft Office and ability to learn new software.
• Ability to work independently, prioritize responsibilities, and meet deadlines in a fast-paced environment.

Nice To Haves

• Prior experience supporting litigation matters, ideally two or more years; candidates with less experience will be considered.
• Experience with litigation case management, legal document preparation, discovery coordination, or court filings.
• Familiarity with U.S. legal terminology and litigation procedures.
• Experience with Actionstep and NetDocuments, or comparable case and document management software.
• Previous experience supporting U.S.-based attorneys or law firms.

Responsibilities

• Organize and maintain attorney calendars, schedule appointments, track deadlines, and coordinate case-related activities.
• Review, organize, and enter case information into the firm's case management system, ensuring records are accurate and complete.
• Assist with processing and updating cases, maintaining case files, and tracking case progress.
• Organize, categorize, upload, and maintain legal documents in the document management system.
• Assist with correspondence, document preparation, scheduling, and administrative coordination.
• Monitor case activity, maintain accurate records, and communicate updates to attorneys and other team members.
• Track important dates and ensure assigned tasks are completed accurately and on time.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed