Legal Assistant/Secretary

Rubenstein Law, P.A. • New York, NY

13d • $24 - $26

About The Position

The Legal Assistant manages pre-suit cases from start to resolution, working closely with the assigned attorney to complete tasks and documentation accurately and on time. The role maintains organized case files and facilitates clear communication with clients, medical providers, insurance companies, and legal staff to support effective case development. The position handles a heavy caseload of 65–75 cases.

Requirements

• Bilingual in English and Spanish.
• At least one year of office experience.
• Excellent customer service skills.
• Strong multitasking skills; highly organized and detail-oriented.
• Ability to work at a fast pace with a heavy caseload of 65–75 cases.

Responsibilities

• Communicate daily with clients, insurance companies, and medical providers by phone, email, or in person.
• Research and locate potential defendants and insurance coverage.
• Request and follow up to obtain supporting documents, including police reports, 911 calls, insurance policies, medical records, bills, and liens.
• Review, upload, and process daily correspondence received by email, fax, or paperless software.
• Schedule and maintain the attorney’s calendar.
• Attend client meetings with the attorney.
• Update cases with treatment information; gather records and bills; confirm insurance coverage and liens; ensure medical providers have insurance information for billing; verify balances; and request and process PIP logs.
• Prepare demands and closing statements.

Benefits

• Paid time off (PTO) and eight paid holidays per year.
• Sick leave.
• Additional birthday holiday.
• Comprehensive benefits package with multiple medical plan options, dental, vision, disability, supplemental coverage, and company-paid life insurance.
• Bereavement leave.
• Hospital leave benefits for qualifying medical situations.
• 401(k) retirement plan with company matching contributions.
• Bonus opportunities.
• Employee wellness and long-term success commitment.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed