Legal Administrative Assistant

Duke Energy•Charlotte, NC

1d•Hybrid

About The Position

This position supports the Vice President of Nuclear, Environmental Health and Safety & Litigation Legal Support, Executive Compensation and Corporate attorney, Assistant Corporate Secretary, and paralegals in Duke Energy’s Office of General Counsel, Legal Department, in Charlotte, North Carolina. The role focuses on administrative and logistical support for Duke Energy Board of Directors committees and provides support to additional attorneys as assigned. The selected candidate must reside within 50 miles of the work location and work in the office three days per week. Travel is not required.

Requirements

High school diploma or GED and at least two years of legal secretarial experience, or related experience of a technical and responsible nature, with proficiency in legal terminology.
Ability to work lawfully in the U.S. without employment-based immigration sponsorship, now or in the future.
Must reside within a 50-mile radius of the specified work location.

Nice To Haves

At least five or more years of related experience as an executive assistant, legal secretary, or legal assistant in a law firm, in-house corporate legal department, or executive-level support role.
Experience supporting Board-related material generation.
Experience working with BoardVantage or another governance platform.
Experience managing project timelines, keeping participants on schedule, and communicating changes and updates promptly.
Experience providing administrative support to an executive or senior management.
Associate or bachelor’s degree.
Experience supporting three or more attorneys.
Working knowledge of Adobe Pro, Microsoft Teams, Outlook, Word, Excel, PowerPoint and other Microsoft products, iManage, SharePoint, and internet research.
Clear, concise, effective written and oral communication skills, with an emphasis on grammar and formatting.
Ability to multitask and remain flexible in a fast-paced environment as part of a team with attorneys and legal professionals.
Ability to prioritize, organize, and coordinate work proactively, take initiative, and exercise sound judgment.
Attention to detail, accuracy, and flexibility in handling multiple tasks under time constraints and taking direction from multiple attorneys, legal professionals, paralegals, and clients.
Problem-solving, decision-making, and analytical skills.
Accountability for complete, accurate, and timely work, independently and as part of a team.
Professional judgment, integrity, respect, and professionalism.
North Carolina Notary Public.

Responsibilities

Edit and proofread correspondence, legal documents, presentations, and other written materials using Microsoft Word or other Microsoft products.
Assist the Vice President and attorneys with logistics for Board of Directors committee meetings.
Draft, revise, and update committee meeting cover letters, cover pages, resolutions, and other materials; post materials to BoardVantage and prepare hard-copy board books as requested.
Assist with preparing and finalizing Board of Directors committee materials and presentations.
Screen and prioritize email, messages, and correspondence; respond to calls and messages with little direction or supervision.
Maintain calendars and track deadlines using Microsoft Outlook, Teams, and SharePoint; schedule appointments and meetings, set priorities, and coordinate business travel and meal logistics.
Maintain Excel spreadsheets relating to budgets and forecasting.
Develop and maintain Microsoft Teams, SharePoint, SFTP sites, or other electronic media as needed.
Respond professionally to inquiries from officers, management, employees, and external sources, determining what information to communicate and to whom with little direction or supervision.
Handle highly confidential information and maintain confidentiality.
Serve as process owner for matter management, physical and electronic files, databases, document management systems, and specialized computer software systems.
Perform routine administrative duties, including copying, scanning, filing, creating and maintaining files, and preparing mailings.
Prepare expense reports and coordinate vendors for document copying or scanning.
Initiate and complete assigned projects accurately and urgently.
Interact professionally with external attorneys, administrative agencies, management, in-house attorneys, clients, and team members.
Assist the Vice President and attorneys with other related assignments.