Legal Administrative Assistant

Hinshaw & Culbertson • Tampa, FL

19h

About The Position

Hinshaw & Culbertson LLP is seeking a bilingual Legal Administrative Assistant for its Tampa office. The position supports multiple senior secretaries and their assigned attorneys, providing excellent client and customer service. Candidates must have at least two years of experience as a defense litigation secretary in a law firm or as a scheduler/e-filing assistant for a defense law firm. The role requires Spanish and English fluency and working knowledge of e-filing in state and federal court systems.

Requirements

• At least two years of experience as a defense litigation secretary or at least two years of experience as a scheduler/e-filing assistant for a defense law firm.
• Bilingual in Spanish and English.
• Working knowledge and experience with e-filing in state and federal court systems.
• Strong organizational skills and exceptional attention to detail.
• Strong communication, interpersonal, and customer service skills, with the ability to interact effectively and professionally with management, staff, external entities, and firm clients.
• Minimum typing speed of 65 words per minute.
• Proficiency in and knowledge of relevant software applications, including Excel, Word, PowerPoint, and Outlook.
• Ability to maintain a high degree of confidentiality and consistently produce high-quality work.

Responsibilities

• E-file pleadings.
• Coordinate scheduling for depositions, hearings, CMEs, meetings, and other events.
• Update and maintain databases, including email lists, I-Create information, and client matter lists.
• Process vendor invoices for payment.
• Enter attorneys’ expenses.
• Maintain a professional appearance and attitude, positive public relations, and strong customer service with clients.
• Maintain confidentiality of the attorney-client relationship.

Benefits

• Competitive compensation.
• Flexible benefits program.
• Generous 401(k) plan.
• Supportive environment that encourages work-life balance and career development.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed