Legal Administrative Assistant

Duke Energy Corporation•Charlotte, NC

15h•Hybrid

About The Position

The Legal Administrative Assistant supports Nuclear and Environmental Health and Safety attorneys and a paralegal in Duke Energy’s Office of General Counsel, Legal Department, located in Charlotte, North Carolina. The role assists with nuclear and environmental, health, and safety legal matters, including matters before the Nuclear Regulatory Commission (NRC) and Department of Labor (DOL). The position requires at least two years of legal secretarial or related technical and responsible experience, along with proficiency in legal terminology. The assistant edits and proofreads legal correspondence and documents, supports review and filing of pleadings and exhibits, manages communications, calendars, regulatory deadlines, files, document systems, and administrative logistics, and handles confidential information. The role is classified as hybrid, with three days per week in the office. The selected candidate must reside within 50 miles of the specified work location. Travel is not required.

Requirements

High school diploma or GED and two years of legal secretarial experience or related experience of a technical and responsible nature.
Proficiency with legal terminology.
Must possess all basic/required qualifications to be considered.
Selected candidate must reside within a 50-mile radius of the specified work location.
Must be able to work lawfully in the United States without employment-based immigration sponsorship, now or in the future.

Nice To Haves

At least five or more years of related experience as a legal secretary or legal assistant in a law firm or in-house corporate legal department.
Experience supporting a litigation, nuclear, or environmental practice group.
Associate’s or bachelor’s degree.
Experience supporting three or more attorneys and/or paralegals.
Working knowledge of Adobe Pro, Microsoft Teams, Outlook, Word, Excel, PowerPoint, other Microsoft products, SharePoint, internet research, and AI.
Clear, concise, and effective written and oral communication skills, with emphasis on grammar and formatting.
Ability to multitask and remain flexible in a fast-paced environment while working as part of a team with attorneys and paralegals.
Ability to prioritize, organize, and coordinate work; be proactive; take initiative; and exercise sound judgment.
Attention to detail, accuracy, and flexibility while handling multiple tasks, often under time constraints and while taking directions from multiple attorneys, paralegals, and/or clients.
Problem-solving, decision-making, and analytical skills.
Accountability for complete, accurate, and timely work, independently and as part of a team.
Professional judgment, integrity, respect, and professionalism.
North Carolina Notary Public.

Responsibilities

Edit and proofread correspondence and legal documents using Adobe Pro, Microsoft Teams, Outlook, Word, Excel, PowerPoint, SharePoint, and other Microsoft products, ensuring accuracy, completeness, and timeliness.
Assist attorneys and the paralegal with reviewing, proofreading, citing, and quality-checking pleadings and exhibits before filing with the NRC or other agencies.
Make required filings with the NRC or other agencies as needed.
Screen and prioritize phone messages, email, and other correspondence; respond to calls and emails with little direction or supervision.
Maintain attorney calendars and track regulatory docket deadlines; schedule appointments and internal and external meetings; set priorities and update calendars; arrange business travel and luncheon or dinner logistics.
Maintain accurate Excel spreadsheets related to Nuclear and Environmental Health and Safety budgets and forecasting.
Develop and maintain Microsoft Teams, SharePoint, SFTP sites, and other electronic media, and assist the paralegal with those systems as needed.
Respond professionally to inquiries from officers, management, employees, and external sources, determining what information to communicate, how, and to whom, with little direction or supervision.
Handle highly confidential information and maintain confidentiality.
Serve as process owner for matter management, hard-copy and electronic files, databases, document management systems, and specialized computer software systems.
Perform routine administrative duties, including copying, scanning, filing, creating and maintaining files, and preparing mailings.
Prepare expense reports and coordinate logistics for retaining vendors to copy or scan documents.
Initiate and complete assigned projects accurately and with a sense of urgency.
Interact with and assist external attorneys, administrative agencies, management, in-house attorneys, clients, and other team members respectfully and professionally.
Assist attorneys and the paralegal with other related assignments.