Document Controller IV.Information Management . Indirect Cost

Wood • Houston, TX

13d • Onsite

About The Position

Wood is recruiting a Lead Document Controller to join its team in Houston, Texas. The role coordinates and leads a team of document controllers responsible for registering, filing, transmitting, and archiving technical documentation for assigned project scopes in compliance with document management procedures. The Lead Document Controller oversees the efficient operation and setup of the document management system and performs supervisory duties for the Document Management department.

The position works with project management, clients, third parties, and engineering teams to align documentation standards, systems, distribution, handover, and project close-out. Wood’s Operations business serves clients across the energy and materials industries, supporting assets throughout their lifecycle.

Requirements

• Minimum ISCED Level 3 (secondary education); ISCED 4/5 post-secondary or lower tertiary education, such as a technical diploma or two-year degree, or equivalent expertise.
• Highly proficient in Microsoft Office Suite, including advanced Excel, Word, and PowerPoint capabilities.
• Expert-level experience with electronic document management systems such as SharePoint, Documentum, ProjectWise, or equivalent platforms.
• Advanced proficiency in Adobe tools for document handling and editing.
• Skilled in word processing, spreadsheet analysis, database management, and electronic data systems.

Responsibilities

• Oversee, coordinate, and supervise the document control team, including assigning and managing workloads, coaching team members, and managing performance.
• Ensure project documentation is imported into the document management system and properly filed.
• Oversee archiving of project and corporate records in hardcopy and electronic formats, including identification, indexing, transfer, storage, protection, retrieval, retention, and disposition.
• Ensure documentation is transmitted to clients accurately and on time in accordance with their requirements.
• Maintain hardcopy and electronic records in compliance with QA standards.
• Generate document control reports from the document control system.
• Ensure document management procedures meet project, client, and regulatory requirements.
• Independently manage project documentation using document control practices and Electronic Document Management Systems (EDMS).
• Monitor internal and client reviews of technical data.
• Contribute to final project dossiers, as-built portfolios, and archiving.
• Establish and maintain systematic, comprehensive project filing systems.
• Produce exception reports, overdue comment reports, and other documentation for project management review.
• Maintain the project’s document storage structure.
• Perform supervisory duties required to manage the Document Management department.
• Communicate with the Project Manager, client, and third parties to align standards, systems, handover, and project close-out activities.
• Consult with engineering teams to ensure the Document Distribution Matrix meets project needs.
• Ensure the document management system is properly set up and maintained to support the project.

Benefits

• Flexible working arrangements that balance client, team, and individual needs, with onsite working offered.
• Competitive salary with regular salary reviews.
• Flexible benefits package that can be adapted to individual lifestyle.
• Continued professional development through plans tailored to individual needs and interests.
• Global connections with leading industry experts.
• Meaningful and interesting projects across the Operations Americas sector.
• Employee networks that support diversity and inclusion and give employees a voice.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED