Document Controller IV.Information Management . Indirect Cost

Wood Group • Houston, TX

12d • Onsite

About The Position

Wood is recruiting a Lead Document Controller for its team in Houston, Texas. The role leads a team of document controllers and ensures technical documentation for assigned project scopes is registered, filed, transmitted, and archived in accordance with document management procedures. The Lead Document Controller also oversees the efficient operation and setup of the document management system.

Wood’s Operations business supports clients across the energy and materials industries, delivering operations, maintenance, modifications, brownfield engineering, asset optimization, and management services throughout the asset lifecycle. The role works with project teams, clients, and third parties to align documentation standards, systems, handover, and close-out activities.

Wood describes the position as onsite and offers flexible working arrangements intended to balance client, team, and individual needs. The company also highlights meaningful projects, diversity and inclusion, competitive salary with regular reviews, flexible benefits, continued professional development, and global connections with industry experts.

Requirements

• Minimum ISCED Level 3 (secondary education), or ISCED 4/5 post-secondary or lower-tertiary education such as a technical diploma or two-year degree, or equivalent expertise.
• Highly proficient in Microsoft Office Suite, including advanced Excel, Word, and PowerPoint capabilities.
• Expert-level experience with electronic document management systems such as SharePoint, Documentum, ProjectWise, or equivalent platforms.
• Advanced proficiency in Adobe tools for document handling and editing.
• Skilled in word processing, spreadsheet analysis, database management, and electronic data systems.

Responsibilities

• Oversee, coordinate, and supervise the document control team, including assigning and managing daily workloads, coaching team members, and managing performance.
• Ensure project documentation is imported into the document management system and properly filed.
• Oversee archiving of project and corporate records, in hardcopy and electronic formats, including identification, indexing, transfer, storage, protection, retrieval, retention, and disposition.
• Ensure documentation is transmitted to the client accurately and on time, in accordance with client requirements.
• Maintain hardcopy and electronic record files in compliance with QA standards.
• Generate document control reports from the document control system.
• Ensure document management procedures meet project, client, and regulatory requirements.
• Independently manage project documentation using document control practices and electronic document management systems (EDMS).
• Monitor the progress of internal and client reviews of technical data.
• Contribute to compiling final project dossiers, as-built portfolios, and archives.
• Establish and maintain systematic, comprehensive project filing systems.
• Produce exception reports, overdue-comment reports, and other documentation for project management review.
• Maintain the project’s document storage structure.
• Perform supervisory duties required to manage the Document Management department.
• Communicate with the Project Manager, client, and third parties to align standards, systems, handover, and project close-out activities.
• Consult with engineering teams to configure the Document Distribution Matrix to meet project needs.
• Ensure the document management system is properly set up and maintained to support the project.

Benefits

• Flexible working arrangements.
• Commitment to diversity and inclusion, including employee networks.
• Competitive salary with regular salary reviews.
• Flexible benefits package adaptable to individual lifestyle.
• Continued professional development through development plans tailored to individual needs and interests.
• Global connections with leading industry experts.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED