Partner Recruiting Coordinator

Jackson Walker•Dallas, TX

About The Position

The Lateral Partner Recruiting Coordinator supports the Firm’s attorney recruitment, integration, and retention initiatives by coordinating lateral partner recruiting activities across offices. The position coordinates candidate interviews, maintains recruiting records and reports, prepares candidate approval materials, supports relationships with search firms, and organizes partner integration activities. It works closely with recruiting leadership, attorneys, candidates, and external recruiters to provide an organized and responsive recruiting experience. The role also supports partner integration and retention initiatives, maintains recruiting systems and reporting, and collaborates with colleagues and Firm personnel to coordinate priorities and meet deadlines. Travel to other Firm offices is expected as needed. Extended or irregular hours, including work beyond 40 hours per week, may be required to support candidate schedules and business needs.

Requirements

Minimum of two years of experience in a legal setting.
Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
Ability to learn and effectively use Firm recruiting, document management, and reporting systems.
Strong written and verbal communication skills.
Strong proofreading and editing skills, including grammar, punctuation, spelling, and accuracy.
Ability to prepare correspondence and reports accurately and efficiently.
Typing proficiency of at least 40 words per minute.
Ability to perform basic calculations and verify information on forms, invoices, and reports.
Strong organizational skills and ability to maintain accurate records and filing systems.
Ability to prioritize multiple assignments and complete work within established deadlines.
Strong interpersonal skills and ability to communicate professionally and tactfully with attorneys, candidates, external recruiters, and Firm personnel.
Ability to follow instructions and work effectively with individuals across different roles and offices.
Ability to handle sensitive candidate and recruiting information with discretion.

Nice To Haves

Bachelor’s degree preferred.
Experience in legal recruiting or another professional services firm preferred.
Experience with viDesktop preferred.

Responsibilities

Coordinate lateral partner candidate interviews, including conference room reservations, virtual meeting links, interview schedules, and background check authorizations.
Assemble recommended interviewer lists in coordination with recruiting leadership.
Enter and maintain interview schedules and candidate statuses in viDesktop.
Coordinate candidate visits and greet lateral partner candidates in the assigned office.
Send interview evaluation reminders and save completed evaluations in iManage.
Prepare Compensation Committee materials to support review and approval of lateral partner offers.
Support lateral partner candidates and recruiting activities across Firm offices.
Assist with internal recruiting efforts, including coordinating and tracking specific lateral partner searches.
Schedule integration lunches, meetings, and related programming.
Coordinate and support the continued development of firmwide lateral partner integration initiatives.
Work with recruiting leadership and internal stakeholders to support partner integration and retention efforts.
Develop and maintain professional relationships with external recruiters and search firms.
Coordinate communications with external recruiters regarding candidate interviews and related recruiting activities.
Maintain search firm agreements and associated records.
Coordinate the processing and payment of search firm invoices.
Maintain accurate candidate information, recruiting records, and supporting documentation within Firm systems.
Keep monthly status reports and the lateral hire tracker current.
Track recruiting activity and prepare statistical reports for recruiting leadership.
Maintain current Partner Recruiting content on JWConnect.
Develop proficiency in Firm software used to support recruiting activities.
Participate in weekly partner recruiting planning calls and contribute to recruiting planning discussions.
Collaborate with attorneys, recruiting colleagues, and other Firm personnel to coordinate priorities and meet deadlines.
Participate in National Association for Law Placement (NALP) and applicable local legal recruiting association meetings.
Travel to other Firm offices as needed.
Perform additional recruiting and administrative duties as assigned.