Labor and Fleet Coordinator

Muza Sheet Metal•Oshkosh, WI

About The Position

MUZA is seeking an organized, detail-oriented Labor & Fleet Coordinator to support the Labor & Fleet Manager with scheduling, attendance tracking, field communication, and fleet administration. The role is suited to a proactive candidate proficient in Excel and data management who is focused on improving accuracy, efficiency, and day-to-day operations. The coordinator supports labor scheduling and forecasting, field employee tracking and administration, fleet records and maintenance coordination, and general administrative processes. The role also assists with communication among field employees, foremen, Project Managers, and the Labor & Fleet Manager, and performs other duties as assigned to support field operations.

Requirements

Strong proficiency in Microsoft Excel and the ability to organize and maintain detailed information.
Strong organizational skills and attention to detail.
Ability to manage multiple priorities.
Excellent written and verbal communication skills.
Ability to work independently while supporting the priorities and direction of the Labor & Fleet Manager.
Proactive problem-solving skills and willingness to identify process improvements.
Ability to maintain confidentiality and professionalism when handling employee information.

Nice To Haves

Previous experience in an administrative, scheduling, or operations support role.
Experience with Monday.com or a similar system.
Construction or manufacturing industry experience.

Responsibilities

Assist the Labor & Fleet Manager in maintaining accurate 1-week, 3-week, and 3-month labor schedules and forecasts.
Update labor scheduling tools based on information provided by the Labor & Fleet Manager and Project Managers.
Gather and organize project staffing updates to assist with labor meeting preparation and forecasting.
Update HH2 and other internal systems promptly to reflect field employee assignments and changes.
Review timekeeping records weekly prior to payroll.
Communicate approved job assignments, schedule changes, and general updates to field employees and foremen as directed.
Maintain field employee tracking spreadsheets, including skills, experience, certifications, and project assignments.
Track apprentice and pre-apprentice work experience to help identify opportunities for varied training and development.
Maintain organized records and reports to support field workforce planning and decision-making.
Track company vehicle assignments and authorized take-home requests.
Maintain vehicle maintenance records and track upcoming service needs.
Schedule routine maintenance, inspections, and repairs as directed by the Labor & Fleet Manager.
Provide administrative support for other fleet-related activities as needed.
Prepare, update, and maintain spreadsheets, reports, and tracking tools to support the Labor & Fleet Manager.
Identify opportunities to improve the accuracy, organization, and efficiency of administrative processes.
Assist with communication between field employees, foremen, Project Managers, and the Labor & Fleet Manager.
Perform other duties as assigned to support field operations.