Labor and Fleet Coordinator

Muza Sheet Metal•Town of Algoma, WI

About The Position

MUZA is seeking an organized, detail-oriented Labor & Fleet Coordinator to support the Labor & Fleet Manager with scheduling, attendance tracking, field communication, and fleet administration. The ideal candidate is proactive, proficient in Excel and data management, and focused on improving accuracy, efficiency, and day-to-day operations.

Requirements

Strong proficiency in Microsoft Excel and ability to organize and maintain detailed information.
Strong organizational skills, attention to detail, and ability to manage multiple priorities.
Excellent written and verbal communication skills.
Ability to work independently while supporting the priorities and direction of the Labor & Fleet Manager.
Proactive problem-solving skills and willingness to identify process improvements.
Ability to maintain confidentiality and professionalism when handling employee information.

Nice To Haves

Previous experience in an administrative, scheduling, or operations support role.
Experience with Monday.com or a similar system.
Construction or manufacturing industry experience.

Responsibilities

Assist the Labor & Fleet Manager in maintaining accurate 1-week, 3-week, and 3-month labor schedules and forecasts.
Update labor scheduling tools based on information provided by the Labor & Fleet Manager and Project Managers.
Gather and organize project staffing updates to support labor meeting preparation and forecasting.
Update HH2 and other internal systems to reflect field employee assignments and changes.
Review timekeeping records weekly prior to payroll.
Communicate approved job assignments, schedule changes, and general updates to field employees and foremen as directed.
Maintain field employee tracking spreadsheets, including skills, experience, certifications, and project assignments.
Track apprentice and pre-apprentice work experience to help identify opportunities for varied training and development.
Maintain organized records and reports to support field workforce planning and decision-making.
Assist with tracking company vehicle assignments and authorized take-home requests.
Assist with maintaining vehicle maintenance records and track upcoming service needs.
Schedule routine maintenance, inspections, and repairs as directed by the Labor & Fleet Manager.
Provide administrative support for other fleet-related activities as needed.
Prepare, update, and maintain spreadsheets, reports, and tracking tools to support the Labor & Fleet Manager.
Identify opportunities to improve the accuracy, organization, and efficiency of administrative processes.
Assist with communication between field employees, foremen, Project Managers, and the Labor & Fleet Manager.
Perform other duties as assigned to support field operations.