Fleet and Facilities Coordinator

Allied Universal • Dallas, TX

4d • Onsite

About The Position

Allied Universal Technology Services is hiring a Fleet and Facilities Coordinator to support field operations and help maintain efficient, compliant operations. The position focuses initially on fleet management and the Department of Transportation program, with an opportunity to learn the safety side. The coordinator will work daily from the Dallas office alongside fleet and safety leaders and receive hands-on training. Travel may be required for up to 25% of the time.

Requirements

• High school diploma or equivalent.
• At least three years of experience working in an operational environment.
• Fleet experience, including hands-on vehicle management, fuel cards, and driver compliance.
• Excellent oral and written communication skills and strong organizational, analytical, critical-thinking, and problem-solving skills.
• Ability to manage multiple programs, projects, and competing priorities in a fast-paced environment while meeting deadlines.
• Ability to work independently and collaboratively and build positive relationships with employees, vendors, and executive-level clients.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

Nice To Haves

• Associate's or Bachelor's degree in a related field.
• Knowledge of electronic security systems, access control, or alarm monitoring.
• CDL or DOT background.

Responsibilities

• Support field teams in coordinating and managing daily operations to meet customer expectations and company goals.
• Maintain compliant, efficient operations by following company standards and procedures and keeping accurate operational documentation.
• Monitor and report operational performance metrics to the executive team, including trends, risks, variances, and corrective actions.
• Serve as DOT Coordinator and oversee fleet compliance, safety training, insurance administration, accident investigations, and annual reporting.
• Administer preventive maintenance, including governance, accountability, maintenance approvals, and service oversight.
• Manage fleet fuel cards, tolls, rentals, telematics, vendors, and vehicle and upfit specifications.
• Coordinate facility vendors, leasing, office moves, quarterly site inspections, certification verification, compliance documentation, reporting, and presentations.
• Evaluate operational performance, recommend improvements, and promptly resolve process issues.
• Build and maintain strong relationships with internal and external customers through regular meetings and communication.

Benefits

• Medical, dental, vision, basic life, AD&D, and disability insurance.
• Eight paid holidays annually, five sick days, and four personal days.
• Vacation accrued at 3.08 hours biweekly; unused vacation is paid out only where required by law.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED