Fleet & Facilities Manager

Dairy Fresh Farms Inc•Olympia, WA

2d•$85,000 - $95,000

About The Position

Dairy Fresh Farms is hiring a Fleet & Facilities Manager to manage the company’s transportation fleet, warehouse facilities, maintenance programs, safety initiatives, and capital asset planning. The role ensures that vehicles, equipment, buildings, and warehouse operations are safe, efficient, and cost-effective in support of the company’s distribution objectives. Responsibilities include regulatory compliance, preventive maintenance, budget management, driver and mechanic performance, facility security, and continuous operational improvement. The manager oversees daily fleet operations and vehicle lifecycle programs; administers vehicle and facility maintenance; leads safety, compliance, and accident investigation efforts; manages warehouse equipment, buildings, grounds, and security; and develops operating budgets and capital plans. The position supervises drivers, mechanics, and facility personnel, supports their development, and monitors departmental goals and operational performance. Work takes place across office, warehouse, maintenance shop, and field environments, with travel between company locations potentially required. Evenings, weekends, and on-call availability may be needed for emergencies or operational issues. The position reports to the President of Operations and has direct reports including drivers, mechanics, maintenance personnel, and other assigned staff. Pay is $85,000–$95,000 per year, depending on experience. Medical, dental, and vision benefits are available within 90 days of starting. A 401(k) with 25% employer matching is available after one year, as is 40 hours of paid vacation after one year.

Requirements

At least 5 years of experience in fleet management, transportation, warehouse operations, facilities management, or a related leadership role.
Strong knowledge of vehicle maintenance programs, transportation regulations, and safety standards.
Experience managing maintenance personnel, contractors, and vendors.
Proficiency with fleet management software, GPS tracking systems, and Microsoft Office applications.
Demonstrated experience in budgeting, cost analysis, and capital planning.
Strong leadership, organizational, communication, and problem-solving skills.
Ability to analyze data and make informed operational decisions.
Ability to work in office, warehouse, and outdoor environments; walk warehouse facilities, inspect equipment, and enter vehicles.
Ability to occasionally lift up to 50 pounds.
Ability to respond to operational emergencies outside normal business hours as needed.

Nice To Haves

Bachelor’s degree in Business, Logistics, Transportation, Facilities Management, or a related field is preferred.
Class A or Class B CDL is preferred.

Responsibilities

Oversee daily fleet operations, including dispatch, routing, scheduling, and vehicle utilization.
Manage vehicle acquisition, leasing, replacement, and disposal programs.
Develop and administer preventive vehicle maintenance programs to improve reliability and minimize downtime.
Monitor fuel consumption, mileage, vehicle performance, and fleet operating costs; analyze utilization and recommend efficiency improvements.
Forecast fleet requirements and develop capital expenditure plans for vehicle replacement and growth.
Maintain vehicle inspection, registration, permit, insurance, maintenance, and compliance records.
Use fleet management software and GPS systems to monitor performance and optimize routes.
Investigate vehicle accidents, coordinate claims, and implement corrective actions.
Manage the company mechanic and fleet repair and maintenance budgets.
Lead company-wide safety initiatives and promote workplace safety.
Ensure compliance with DOT, OSHA, FMCSA, state transportation regulations, environmental requirements, and company policies.
Conduct safety audits, inspections, and risk assessments; administer driver safety training and compliance programs.
Monitor driver qualification files, licensing requirements, and vehicle inspection programs.
Manage warehouse and facility maintenance, repair projects, and preventive maintenance schedules.
Oversee warehouse equipment, including forklifts, pallet jacks, charging stations, racking systems, and loading docks.
Ensure buildings, grounds, refrigeration systems, and infrastructure are safe, functional, and compliant.
Manage facility security systems, alarm monitoring, access controls, and emergency response procedures.
Coordinate contractors, vendors, and service providers for maintenance and repairs; conduct facility inspections and identify operational improvements.
Develop and manage fleet, maintenance, and facility operating budgets; monitor expenses and identify cost-saving opportunities.
Prepare capital expenditure requests and long-term asset replacement plans.
Review vendor contracts, negotiate service agreements, and manage supplier performance.
Track KPIs related to fleet efficiency, maintenance costs, safety, and facility performance.
Supervise drivers, mechanics, and facility personnel; provide coaching, training, and performance management.
Establish departmental goals, monitor progress, and foster teamwork, accountability, and continuous improvement.
Respond to operational emergencies outside normal business hours as needed.