Fleet & Facilities Manager

Feeser's Food Distributors•Harrisburg, PA

7d•$73,000 - $110,000

About The Position

Feeser’s, Inc. is a family-owned, full-line foodservice distributor founded in 1901 and located in Harrisburg, Pennsylvania, serving the Mid-Atlantic region. The Fleet & Facilities Manager is responsible for customer freight delivery and the daily oversight of the fleet, buildings, grounds, sanitation, refrigeration, and security. The role identifies problems, develops solutions, and implements systems that improve drivers’ experiences and service quality while supporting company goals and values. The manager oversees procurement, suppliers, fleet and facility equipment, maintenance, safety and regulatory compliance, staff, vendors, budgets, and operational performance. The position also supports drivers with specialized equipment and roadside mechanical issues. Travel may be required based on business or customer needs. The schedule may include flexible hours, nights, weekends, and holidays according to business needs.

Requirements

At least 2 years of industry experience.
Strong working knowledge of DOT, OSHA, safety regulations, and environmental legislation, including ammonia and Freon systems.
Familiarity with building, life-safety, and fire-protection standards and codes.
Ability to manage multiple operational functions in a fast-paced environment and adapt to changing business needs.
Excellent interpersonal and customer service skills.
Excellent sales and negotiation skills.
Excellent organizational skills and attention to detail.
Strong analytical and problem-solving skills.
Ability to work effectively in a fast-paced and sometimes stressful environment.
Proficiency with Microsoft Office Suite or related software.
Ability to sit, stand, walk, bend, and move intermittently; frequent standing or walking for extended periods.
Manual dexterity to handle and operate objects, tools, controls, a computer keyboard, and a telephone.
Sufficient visual ability to read reports, computer screens, and documents, and sufficient hearing and speaking ability to communicate effectively.
Occasionally lift or move up to 50 pounds.
May need to climb ladders, crawl under equipment, or navigate tight spaces.
May need to drive company vehicles or travel for business needs while following safety standards.
Ability to work in office, outdoor, and mechanical-shop environments, including potential exposure to noise, fumes, and equipment hazards.
Ability to work flexible hours, including nights, weekends, and holidays, as business needs dictate.

Nice To Haves

One year of fleet management experience preferred.
Refrigeration/HVAC certificate, license, or registration preferred.
Level 1 Ammonia Operation Certification preferred.
Powered Industrial Equipment Certification preferred.
Certificate in fleet trade or mechanic work preferred.
State Inspections License preferred.
Class A or B commercial driver license preferred.

Responsibilities

Review and approve purchase order requests, manage purchase orders, and communicate order status.
Research, evaluate, and audit suppliers based on price, quality, availability, and reputation; negotiate purchases of automotive equipment, materials, and supplies.
Oversee purchasing, warranties, capital improvements, and parts inventory for fleet and facility needs.
Ensure vehicles, equipment, facilities, and ammonia refrigeration systems are maintained according to manufacturer recommendations.
Arrange inspections, repairs, and services for company vehicles and manage daily work involving the fleet, buildings, refrigeration, powered industrial equipment, and grounds.
Contract external repair services as needed, handle warranty claims, analyze maintenance costs, and consult senior management on vehicle replacement needs.
Promote a safety-first culture; conduct safety audits, accident investigations, and safety meetings.
Coordinate with the Safety department to train staff, conduct inspections, and maintain compliance with OSHA, DOT, EPA, USDA, and other regulatory agencies.
Ensure inspections and required certifications are completed and documented; coordinate crisis management and maintain relationships with emergency response teams.
Supervise and direct service and repair personnel, assign tasks, oversee repairs, and ensure compliance with company policies, safety regulations, and government standards.
Select, train, review, discipline, and terminate staff when necessary; maintain associate communication through meetings and policy explanations.
Develop and maintain relationships with vendors, including utility representatives, refrigeration contractors, and pest control services; maintain current vendor certificates of insurance.
Monitor vehicle maintenance costs, assess cost-effectiveness, report KPIs to senior management, and manage the department’s yearly budget, including fuel, shop equipment, and supplies.
Conduct audits for compliance with safety and operational standards, including food safety, EPSM, PSM, and fire protection protocols.
Work with drivers to ensure proper operation of specialized equipment and assist with mechanical issues on the road; secure qualified repair services for disabled vehicles and obtain competitive repair bids.
Carry out additional assigned duties to support efficient fleet and facility operations.