Fleet and Facilities Coordinator

Allied Universal • Dallas, TX

2d • Onsite

About The Position

Allied Universal® Technology Services is hiring a Fleet and Facilities Coordinator to support field operations and help maintain efficient, compliant operations. The role has a hands-on focus on vehicle and fleet management, fuel cards, and driver compliance, with responsibility for the company’s fleet and DOT program initially. The company will provide training in safety responsibilities, with the opportunity to grow into the safety side of the work.

This position works daily from the Dallas office alongside fleet and safety leaders and may require travel up to 25% of the time. The coordinator also supports facilities operations, evaluates operational performance, recommends process improvements, maintains customer relationships, and keeps operational documentation accurate.

Requirements

• High school diploma or equivalent.
• At least three years of experience working in an operational environment.
• Fleet experience, including hands-on vehicle management, fuel cards, and driver compliance.
• Excellent oral and written communication skills.
• Strong organizational, analytical, critical-thinking, and problem-solving skills.
• Ability to manage multiple programs, projects, and competing priorities in a fast-paced environment while meeting deadlines.
• Ability to work independently and collaboratively and build positive relationships with employees, vendors, and executive-level clients.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

Nice To Haves

• Associate's or bachelor's degree in a related field.
• Knowledge of electronic security systems, access control, or alarm monitoring.
• CDL or DOT background.

Responsibilities

• Coordinate and manage daily field operations to meet customer expectations and company goals.
• Maintain compliant and efficient operations by following company standards and procedures and keeping accurate operational documentation.
• Monitor and report operational performance metrics to the executive team, including trends, risks, variances, and corrective actions.
• Serve as DOT Coordinator and oversee fleet compliance, safety training, insurance administration, accident investigations, and annual reporting.
• Administer preventive maintenance governance, accountability, approvals, and service oversight.
• Manage fleet fuel cards, tolls, rentals, telematics, vendors, and vehicle and upfit specifications.
• Coordinate facility vendors, leasing, office moves, quarterly site inspections, certification verification, compliance documentation, reporting, and presentations.
• Evaluate operational performance, recommend improvements, and resolve process issues promptly.
• Build and maintain relationships with internal and external customers through regular meetings and communication.

Benefits

• Medical, dental, and vision insurance.
• Basic life, AD&D, and disability insurance.
• Eight paid holidays annually, five sick days, and four personal days.
• Vacation accrues at 3.08 hours biweekly; unused vacation is paid out only where required by law.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED