Fleet Coordinator

Northstar Energy Solutions, LLC. • Grand Prairie, TX

6d

About The Position

NorthStar Energy Solutions is hiring a Fleet Coordinator to support the day-to-day coordination, tracking, documentation, and communication of fleet assets, rental equipment, vehicles, trailers, tools, and specialty resources used in utility construction operations. The role works closely with fleet leadership, project teams, vendors, transportation personnel, shop teams, and field operations to plan, document, schedule, track, and support equipment needs in a timely and cost-effective manner.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment while maintaining accurate fleet records and providing excellent internal customer support.

Requirements

• High school diploma or GED required.
• Basic understanding of construction equipment, trucks, trailers, tools, fleet assets, rental processes, and field support needs.
• Ability to work in a fast-paced environment while managing multiple requests, vendors, projects, systems, and deadlines.
• Strong communication skills and ability to coordinate effectively with field crews, managers, vendors, shop personnel, transportation, accounting, purchasing, and internal departments.
• Proficiency with Microsoft Office, especially Outlook and Excel.
• Strong attention to detail and ability to maintain accurate records, cost information, equipment numbers, rental dates, job numbers, locations, vendor documentation, and system updates.
• Organization and follow-through.
• Fleet systems support and accurate data entry.
• Customer service and vendor coordination.
• Problem-solving and issue resolution.
• Cost awareness, rental utilization control, and equipment tracking.
• Ability to prioritize urgent field and operational needs.
• Professional communication by phone, email, and in person.
• Understanding of equipment readiness, safety, compliance, and jobsite support needs.

Nice To Haves

• Associate degree or additional training in business, logistics, construction management, fleet operations, or a related field.
• Previous experience in fleet operations, equipment rental, dispatch, logistics, construction administration, purchasing, maintenance administration, or a related field.
• Experience with fleet management, ERP, dispatch, GPS, telematics, rental, or maintenance systems.
• Bilingual ability.

Responsibilities

• Coordinate fleet asset, rental equipment, vehicle, trailer, tool, and specialty equipment needs for projects and internal operations.
• Receive, document, and process fleet-related requests from project managers, foremen, supervisors, field leadership, and fleet management.
• Assist with tracking equipment assignments, job numbers, locations, transfers, readiness status, rental status, and return needs.
• Support equipment delivery, pickup, transfer, staging, return, and movement coordination with vendors, transportation teams, yard personnel, shop personnel, and field operations.
• Maintain accurate fleet records, rental records, equipment documentation, vendor information, purchase orders, delivery tickets, off-rent confirmations, and related administrative files.
• Communicate with vendors and internal teams to help resolve equipment availability issues, delivery delays, breakdowns, billing questions, service concerns, and documentation discrepancies.
• Work with shop, yard, and field teams to help confirm equipment is safe, functional, compliant, properly documented, and ready to support jobsite needs.
• Monitor open rentals, equipment utilization, job assignments, return status, and fleet movement to help reduce unnecessary cost and improve equipment availability.
• Update fleet, ERP, dispatch, telematics, spreadsheet, and other tracking systems to keep asset and rental information current.
• Support monthly fleet reporting, rental reporting, cost tracking, utilization reviews, equipment status updates, and budget control efforts.
• Assist with vendor coordination, rental sourcing, quote comparison, and approved rental order processing as needed.
• Ensure fleet coordination activities follow company policies, approval processes, safety requirements, vendor agreements, and department procedures.

Benefits

• 401(k) with immediate matching and vesting.
• Fully comprehensive benefits packages, including medical, dental, and vision.
• Choice of PPO, HSA, or FSA.
• Short-term and long-term benefits.
• Employee discounts on consumer goods.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED