Fleet Coordinator

Concentric LLC•Tulsa, OK

6d•Onsite

About The Position

The Fleet Coordinator manages information, systems, and process flows for the company’s fleet department. The role provides specialized support to leaders and field personnel on requests involving vehicle registrations, fuel cards, telematics, driver hours-of-service logs, and related activities. The coordinator acts as a liaison between the Fleet department and leaders to ensure orders meet Concentric standards, and reports to the Fleet Manager with no direct reports.

Requirements

High school diploma or GED required.
At least 2 years of related experience.
Proficiency in Microsoft Office, including Excel, Word, and Microsoft Teams.
Must pass a background check and drug screen.
Strong communication, problem-solving, and analytical skills.
Ability to organize work and work independently with limited supervision.
Ability to collaborate with people from diverse backgrounds and with diverse needs, including across remote offices.
Ability to communicate ideas clearly in writing and verbally to internal and external customers, and to listen effectively to customer needs.
Ability to develop and maintain strong workplace relationships focused on customer satisfaction.
Ability to collaborate with other departments toward organizational goals.
Ability to adapt to a fast-changing environment.
Strong attention to detail and accuracy.
Ability to identify and complete critical tasks independently with a sense of urgency.
Travel up to 5% of the time, including some overnight travel.

Nice To Haves

Associate degree from an approved two-year college or university, or equivalent experience.

Responsibilities

Maintain reliable attendance and punctuality.
Coordinate vehicle maintenance schedules with local leaders to keep vehicles operational and safe.
Monitor fuel usage and identify opportunities to improve fuel efficiency and mitigate costs.
Maintain accurate records, including vehicle registrations, maintenance records, assigned drivers, and related documentation.
Maintain driver data, including licenses and driver qualification file documentation.
Support service team requests for fleet documentation and telematics.
Generate reports that provide insight into fleet performance.
Monitor telematics (GPS) for accurate data collection, location accuracy, and DOT compliance.
Handle interpersonal situations and data confidentially.
Manage a high volume of daily tasks.
Manage order-related communications with internal and external customers and vendors.
Query, download, maintain, and interpret reporting files.
Manage vendor relationships with leasing, service, fuel, and telematics platform partners.
Perform other duties as assigned by the supervisor.

Benefits

Competitive pay, incentive opportunities, and overtime potential for hourly employees.
Three medical plan options with employer premium contribution, starting on day one.
Employee-paid dental and vision insurance, starting on day one.
Health Savings Account with company contribution for eligible High-Deductible Health Plans.
Medical and dependent care Flexible Spending Accounts.
Company-paid life and AD&D insurance and short- and long-term disability coverage, starting on day one.
Company 401(k) plan with 100% match on the first 4% of employee contributions.
Eight paid holidays.
128 hours of annual paid time off for full-time employees.
Employee-paid accident, critical illness, and hospital indemnity insurance.
Employee-paid legal plans, identity protection, pet insurance, and home and auto discounts.
Training and mentoring.
Advancement opportunities.