Jr Project Coordinator
About The Position
The Junior Project Coordinator role at Essen Academics is essential for managing key functions that support our healthcare training, clinical rotations, and recruitment efforts. This role is critical for improving and maintaining the processes that support Essen Academics’ healthcare programs and workforce development. It will directly impact our ability to recruit, train, and retain skilled professionals, helping to drive the success of the organization. Key functions include: - Managing Clinical Rotations: Identifying new opportunities and overseeing existing partnerships with institutions like MRU, Bridgeport University, and Lehman University to ensure smooth operation and maintain strong relationships. - Supporting Preceptorships and Internships: Engaging providers for preceptorships and managing internship applications to attract and develop skilled healthcare talent for the organization. - Coordinating Certifications and Loan Repayment Programs: Managing programs like CASAC and promoting loan repayment options, which are important for staff retention and career growth. - Streamlining Administrative Tasks: Handling administrative duties such as managing the academics inbox, coordinating letters of recommendation, and responding to inquiries to ensure smooth operations and communication. - Supporting IMG Activities: Organizing webinars, info sessions, and celebrations for IMG matches to enhance recruitment efforts and promote a positive organizational culture.
Requirements
- Proven work experience as a Project Coordinator or similar role
- Experience in project Coordination, from conception to delivery
- An ability to prepare and interpret flowcharts, schedules and step-by-step action plans
- Solid organizational skills, including multitasking and time-management
- Strong client-facing and teamwork skills
- Strong working knowledge of Microsoft (Word, Excel, Power Point)
- Hands-on experience with project management tools
- BSc in Business Administration or related field
Responsibilities
- Follow up regularly with program participants to ensure progress.
- Plan and coordinate the annual CASAC program (e.g., Fall 2025).
- Conduct research and coordinate certification programs based on department needs and external inquiries.
- Promote certifications through various marketing channels.
- Provide information to individuals interested in the Loan Repayment Program (LRP).
- Collaborate with P&C to track and coordinate individuals interested in the LRP program.
- Handle marketing for the LRP program, including intranet, mass emails through P&C, and social media outreach.
- Facilitate the coordination of Letters of Recommendation (LORs) between individuals and providers for nursing programs and IMG Match.
- Write letters of recommendation as needed.
- Upload completed LORs to appropriate systems.
- Manage the academics inbox, ensuring timely responses.
- Handle incoming calls efficiently, addressing queries or redirecting as needed.
- Coordinate Webinars and info sessions jointly with NYREACH.
- Follow up annually with employees who have matched with the company.
- Coordinate celebrations for those who have successfully matched.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
