Invoicing Specialist

Aston Carter • Pella, IA

3d • $22 - $24 • Onsite

About The Position

The Invoicing Specialist processes repair parts invoices and related debit and credit memos, ensuring charges, codes, notes, and invoice data are entered accurately and communicated in a timely manner. The role coordinates with internal teams to resolve invoicing questions and system issues, reconciles discrepancies, and meets month-end and year-end deadlines. It also provides backup support and trains team members, including summer students, in invoicing processes and best practices.

This is a fully onsite contract position in Pella, Iowa, working five days per week. Team core hours are 7:30 a.m. to 4:30 p.m. The role involves regular use of computers and invoicing systems and collaboration with Shipping, Pricing, and IT. The pay range is $22.00–$24.00 per hour. If eligible, benefits for this temporary role may include medical, dental and vision coverage; critical illness, accident and hospital coverage; a 401(k) retirement plan; life insurance; short- and long-term disability; a Health Spending Account; transportation benefits; an Employee Assistance Program; and time off or leave.

Requirements

• At least three years of experience and/or training in invoicing or a similar role, or an equivalent combination of education and experience.
• High school diploma.
• Strong data-entry skills, with an emphasis on speed and accuracy.
• Hands-on experience with invoice processing and reconciliation.
• Proficiency in Microsoft Excel for managing and reviewing invoicing data.
• Ability to accurately enter freight and miscellaneous charges, terms codes, and General Ledger accounting group codes (AGCs).
• Strong attention to detail and commitment to accurate financial records.
• Ability to coordinate effectively with cross-functional teams such as Shipping, Pricing, and IT.

Nice To Haves

• Experience handling debit and credit memos in an invoicing environment.
• Ability to clearly communicate invoicing information and resolve questions with internal teams and external partners.
• Comfort training and guiding colleagues and summer students.
• Strong organizational skills to manage multiple invoices and deadlines, including month-end and year-end cycles.
• Ability to work independently while contributing to a collaborative team environment.

Responsibilities

• Process repair parts invoices and related debit and credit memos accurately.
• Enter freight and miscellaneous charges, terms codes, General Ledger accounting group codes (AGCs), and notepad notes into sales orders.
• Email invoicing documents to dealers in a timely and professional manner.
• Coordinate with Shipping, Pricing, and IT to clarify and resolve invoicing questions and system issues.
• Ensure invoice data is accurate and reconcile discrepancies as needed.
• Meet month-end and year-end deadlines and complete required invoicing activities on time.
• Provide backup support to team members to maintain continuity of invoicing operations.
• Train team members and summer students on invoicing processes, systems, and best practices.
• Maintain organized records and documentation related to invoices, memos, and communications.
• Use Microsoft Excel and other systems to support invoice processing, reconciliation, and reporting.

Benefits

• Medical, dental, and vision coverage (if eligible).
• Critical illness, accident, and hospital coverage (if eligible).
• 401(k) retirement plan, with pre-tax and Roth post-tax contributions available (if eligible).
• Voluntary life insurance and AD&D coverage for the employee and dependents (if eligible).
• Short- and long-term disability coverage (if eligible).
• Health Spending Account (HSA) (if eligible).
• Transportation benefits (if eligible).
• Employee Assistance Program (if eligible).
• Time off or leave, including PTO, vacation, or sick leave (if eligible).

What This Job Offers

• Career Level: Mid Level
• Education Level: High school or GED