Job Opportunities Invoicing Specialist

Schindler Elevator • Atlanta, GA

2d • Onsite

About The Position

The Invoicing Specialist supports billing operations for 10 to 13 offices, processing approximately 150 to 337 invoices per month. The role handles customer forms, manual invoices, invoice and form notarization, final billing, email requests, advanced-billing LOAs, and other billing-related administrative tasks. It also supports local offices with construction invoicing requirements and works with them to issue bills promptly and meet customer billing requirements.

The position identifies billing opportunities and issues, helps monitor the forms box while in the office, provides out-of-office backup coverage, and assists with printing, scanning, emailing, FedEx requests, and third-party uploads when needed. The specialist participates in or leads monthly conference calls to identify billing issues and gaps. The role requires analytical, time-management, and organizational skills; self-motivation and strong follow-through; proficiency with Microsoft Office; and the ability to interpret business and financial documents and communicate effectively in writing and presentations.

Requirements

• Good analytical, time-management, and organizational skills.
• Self-motivation, strong follow-up, and closure skills.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Ability to reduce the error rate of transactional items.
• Ability to read, analyze, and interpret general business documents, contracts, technical procedures, financial reports, legal documents, and governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to present information effectively and respond to questions from groups of managers, clients, customers, and the general public.

Nice To Haves

• SAP knowledge.

Responsibilities

• Bill for 10 to 13 offices, processing approximately 150 to 337 invoices monthly.
• Complete customer forms and manual invoices, and notarize invoices and forms.
• Support local offices with special construction invoicing requirements and work with them to issue billing promptly in line with customer requirements.
• Identify billing opportunities in assigned offices and complete final billing for those offices.
• Complete email requests and provide out-of-office backup coverage.
• Help monitor the forms box while in the office.
• Print, scan, and email other billers’ spools; handle FedEx requests and third-party uploads when the assigned individual has not completed them.
• Participate in and/or lead monthly conference calls to identify billing issues and billing gaps.
• Process LOAs for advanced billing below the standard 35%.

Benefits

• Fully vested 401(k) match up to 7% of total eligible compensation.
• Competitive medical, dental, and vision plans effective from the first day of hire.
• Three weeks of vacation, increasing with tenure; seven sick days; three floating holidays; and eight company-observed holidays.
• Tuition reimbursement, eligible after six months of service.
• Parental leave at 100% of base pay for six consecutive weeks within the first year of a child’s birth or adoption.
• Development opportunities for professional and leadership growth.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed