Invoicing Specialist

Aston Carter • Pella, IA

1d • $22 - $24 • Onsite

About The Position

The Invoicing Specialist processes repair parts invoices and related debit and credit memos, ensuring charges, codes, notes, and invoice data are entered and communicated accurately. The role coordinates with internal teams to resolve invoicing questions and system issues, reconciles discrepancies, and completes work within month-end and year-end deadlines. It also provides backup support and training to team members, including summer students, to promote consistent invoicing practices.

This is a contract position based fully onsite in Pella, Iowa, five days per week. The team’s core hours are 7:30 a.m. to 4:30 p.m. The work involves regular use of computers and invoicing systems, accurate data entry, communication, and collaboration with Shipping, Pricing, and IT. The pay range is $22.00–$24.00 per hour. Eligible benefits for this temporary role may include medical, dental and vision coverage; critical illness, accident and hospital coverage; a 401(k) retirement plan; life insurance; short- and long-term disability; a Health Spending Account; transportation benefits; an Employee Assistance Program; and time off or leave.

Requirements

• At least three years of experience and/or training in invoicing or a similar role, or an equivalent combination of education and experience.
• High school diploma.
• Strong data entry skills emphasizing speed and accuracy.
• Hands-on experience with invoice processing and reconciliation.
• Proficiency in Microsoft Excel for managing and reviewing invoicing data.
• Ability to accurately enter freight and miscellaneous charges, terms codes, and General Ledger accounting group codes (AGCs).
• Strong attention to detail and commitment to accurate financial records.
• Ability to coordinate effectively with cross-functional teams such as Shipping, Pricing, and IT.

Nice To Haves

• Experience handling debit and credit memos in an invoicing environment.
• Ability to communicate invoicing information clearly and resolve questions with internal teams and external partners.
• Comfort training and guiding colleagues and summer students.
• Strong organizational skills to manage multiple invoices and deadlines, including month-end and year-end cycles.
• Ability to work independently while contributing to a collaborative team environment.

Responsibilities

• Process repair parts invoices and related debit and credit memos accurately.
• Enter freight and miscellaneous charges, terms codes, General Ledger accounting group codes (AGCs), and notepad notes into sales orders.
• Email invoicing documents to dealers in a timely and professional manner.
• Coordinate with Shipping, Pricing, and IT to clarify and resolve invoicing questions and system issues.
• Ensure invoice data is accurate and reconcile discrepancies as needed.
• Meet month-end and year-end deadlines and complete required invoicing activities within those timelines.
• Provide backup support to team members to maintain continuity of invoicing operations.
• Train team members and summer students on invoicing processes, systems, and best practices.
• Maintain organized records and documentation related to invoices, memos, and communications.
• Use Microsoft Excel and other systems to support invoice processing, reconciliation, and reporting.

Benefits

• Medical, dental, and vision coverage, subject to eligibility.
• Critical illness, accident, and hospital coverage, subject to eligibility.
• 401(k) retirement plan with pre-tax and Roth post-tax contributions available, subject to eligibility.
• Voluntary life insurance and AD&D coverage for employees and dependents, subject to eligibility.
• Short- and long-term disability coverage, subject to eligibility.
• Health Spending Account (HSA), subject to eligibility.
• Transportation benefits, subject to eligibility.
• Employee Assistance Program, subject to eligibility.
• Time off/leave, including PTO, vacation, or sick leave, subject to eligibility.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED