Invoicing Coordinator

Mallory Alexander International Logistics•Memphis, TN

About The Position

Mallory Alexander International Logistics is seeking an Invoicing Coordinator to prepare, review, and process customer and vendor invoices accurately and on time. The role supports financial operations by maintaining billing accuracy and data integrity, resolving invoice discrepancies, and ensuring compliance. The ideal candidate has strong Excel skills, exceptional attention to detail, and can complete high-volume, repetitive work consistently and accurately while managing multiple priorities in a fast-paced environment. The position works with Operations, Finance, Accounting, customers, and other departments to validate and reconcile billing information. It also maintains invoicing records and reporting tools, analyzes billing data, and supports efforts to improve billing accuracy and workflow efficiency. The role is first shift, Monday through Friday. Duties involve regular standing, walking, reaching, talking, and hearing; occasional stooping, kneeling, crouching, and lifting or moving up to 25 pounds; and proficient use of computers, software, phone systems, and similar technology. The work environment typically has moderate noise.

Requirements

Experience in billing, invoicing, accounts receivable, finance, or a related accounting function.
Advanced proficiency in Microsoft Excel, including PivotTables, VLOOKUP/XLOOKUP, and IF statements.
Strong analytical mindset and exceptional attention to detail and accuracy.
Ability to perform repetitive tasks with precision, consistency, and productivity.
Ability to identify data discrepancies, investigate root causes, and implement corrective actions.
Strong organizational and time-management skills, including the ability to manage multiple priorities and meet deadlines.
Strong written and verbal communication skills.
Ability to work independently and collaborate effectively within a team.
Problem-solving skills and commitment to continuous improvement.
Commitment to maintaining data integrity and quality in financial reporting and invoicing processes.

Nice To Haves

Bachelor's degree in Business Administration or a related field.
Experience with ERP, accounting, or billing software systems.
Knowledge of accounts receivable processes and invoice auditing practices.
Familiarity with customer-specific billing requirements and compliance standards.

Responsibilities

Generate accurate and timely customer invoices using billing systems.
Audit invoice data and apply customer-specific coding and billing requirements before submission.
Review, classify, and code vendor and utility invoices for accurate processing and payment.
Review invoices, transaction codes, and supporting documentation to ensure billing accuracy.
Audit billing data and correct discrepancies before invoice submission.
Research, investigate, and resolve billing discrepancies, disputes, and payment-related issues.
Communicate with customers about invoice status, corrections, supporting documentation, and billing inquiries.
Maintain and update invoicing databases, records, and documentation for accuracy and compliance.
Analyze financial and billing data to identify variances.
Collaborate with Operations, Finance, Accounting, and other departments to validate and reconcile billing information.
Maintain reports, dashboards, and tracking tools to support business objectives.
Generate daily, weekly, and monthly billing reports and monitor key performance indicators.
Provide data-driven recommendations to improve billing accuracy, workflow efficiency, and financial performance.
Ensure compliance with company policies, customer requirements, and applicable financial controls.
Support month-end and year-end accounting activities as needed.