ADMIN - INVOICING AND TRACKING SPECIALIST

Moore Center Services, Inc.•Manchester, NH

11d

About The Position

The Invoicing and Tracking Specialist supports financial operations by partnering with the Business Office, Family Managers, Program Managers, and the Director to help ensure co-managed employees are paid accurately and on time. The role processes vouchers, transfers, and check requests in compliance with state-mandated regulations and Department of Labor requirements. Attention to detail and data accuracy support audit readiness, financial accountability, and efficient workflows. The position also supports provider onboarding and background-check compliance, assists families at the front desk, and may participate in agency-wide committees, teams, and work groups. Work must be conducted professionally and in accordance with HIPAA regulations. Pay is $22 per hour.

Requirements

Ability to work independently and as part of a team.
Excellent time management and organizational skills, including the ability to prioritize multiple tasks and ensure timely follow-through.
Ability to interact effectively and communicate with people of varied educational, socioeconomic, and ethnic backgrounds, skill levels, and value systems.
Customer-service-focused and solution-driven approach.
Excellent verbal and written communication skills.
Ability to learn, master, and comfortably adapt to new technology to improve efficiency.

Nice To Haves

Associate’s degree in accounting preferred.
Three to five years of experience in a related field preferred.

Responsibilities

Collect and track employee timesheets weekly, enter them into the tracking system, and submit payroll reports to accounting.
Crosscheck billing with services as needed.
Process family vouchers and invoices for payment.
Generate monthly vendor check requests and process vendor invoices.
Enter program-specific data into the tracker monthly.
Initiate, facilitate, and complete internal transfers between Moore Center departments.
Process background checks for potential providers and designees as requested by program managers.
Mentor and train assistants and designees on completing mandatory background checks and assisting program managers with the direct service provider onboarding process to ensure compliance with state, federal, and waiver requirements.
Cover the front desk, greet families, and answer phones.
Serve as the administrative expert for the annual audit and respond to additional audits or compliance-related requests.
Conduct business professionally and in accordance with HIPAA regulations.
Participate in agency-wide committees, teams, and work groups as requested, supporting collaboration, knowledge sharing, and strategic efficiency.
Complete other duties and responsibilities as assigned.