Invoicing Specialist

Aston Carter • Pella, IA

18h • $22 - $24 • Onsite

About The Position

The Invoicing Specialist processes repair parts invoices and related debit and credit memos, ensuring charges, codes, notes, and other invoice data are entered accurately and communicated promptly. The role coordinates with internal teams to resolve invoicing questions and system issues, and completes invoicing work within month-end and year-end deadlines. It also provides backup support and training to team members, including summer students, to promote consistent invoicing practices.

This is a fully onsite contract position in Pella, Iowa, working five days per week. The team’s core hours are 7:30 a.m. to 4:30 p.m. The role involves regular computer and invoicing-system use, accurate data entry, interdepartmental coordination, and timely communication. The stated pay range is $22.00–$24.00 per hour; individual compensation depends on qualifications, skills, experience, job knowledge, geographic location, internal equity, and other job-related factors. Eligible benefits for this temporary role may include medical, dental and vision coverage; critical illness, accident and hospital coverage; a 401(k) plan; life insurance; short- and long-term disability; a health spending account; transportation benefits; an employee assistance program; and time off or leave.

Requirements

• At least three years of experience and/or training in invoicing or a similar role, or an equivalent combination of education and experience.
• High school diploma.
• Strong data-entry skills, with an emphasis on speed and accuracy.
• Hands-on experience with invoice processing and reconciliation.
• Proficiency in Microsoft Excel for managing and reviewing invoicing data.
• Ability to accurately enter freight and miscellaneous charges, terms codes, and General Ledger accounting group codes (AGCs).
• Ability to clearly communicate invoicing information and resolve questions with internal teams and external partners.
• Strong organizational skills to manage multiple invoices and deadlines, including month-end and year-end cycles.
• Ability to work independently and contribute to a collaborative team environment.

Nice To Haves

• Experience handling debit and credit memos in an invoicing environment.
• Comfort training and providing guidance to colleagues and summer students.

Responsibilities

• Process repair parts invoices and related debit and credit memos accurately.
• Enter freight and miscellaneous charges, terms codes, General Ledger accounting group codes (AGCs), and notepad notes into sales orders.
• Email invoicing documents to dealers in a timely and professional manner.
• Coordinate with Shipping, Pricing, and IT teams to clarify and resolve invoicing questions and system issues.
• Ensure invoice data is accurate and reconcile discrepancies as needed.
• Meet month-end and year-end deadlines and complete required invoicing activities within those timelines.
• Provide backup support to team members to maintain continuity of invoicing operations.
• Train team members and summer students on invoicing processes, systems, and best practices.
• Maintain organized invoice, memo, and communication records and documentation.
• Use Microsoft Excel and other systems to support invoice processing, reconciliation, and reporting.

Benefits

• Medical, dental, and vision coverage, subject to eligibility and plan terms.
• Critical illness, accident, and hospital coverage, subject to eligibility and plan terms.
• 401(k) retirement plan with pre-tax and Roth post-tax contribution options, subject to eligibility and plan terms.
• Voluntary life insurance and AD&D coverage for employees and dependents, subject to eligibility and plan terms.
• Short- and long-term disability coverage, subject to eligibility and plan terms.
• Health Spending Account (HSA), subject to eligibility and plan terms.
• Transportation benefits, subject to eligibility and plan terms.
• Employee Assistance Program, subject to eligibility and plan terms.
• Time off or leave, including PTO, vacation, or sick leave, subject to eligibility and plan terms.

What This Job Offers

• Career Level: Mid Level
• Education Level: High school or GED