Interim Operations Coordinator
About The Position
The Interim Operations Coordinator is part of the Resident Services Team within Loyola Marymount University's Student Housing Office, a unit of the Student Affairs Division. The role manages the administrative operations of the student housing office, with a focus on department operations, office oversight, and customer service, ensuring the office functions smoothly to support students and staff. The coordinator oversees daily office logistics, scheduling, supplies, equipment, and workspace organization; provides administrative support to the Student Housing Senior Leadership team and other staff; and maintains organized records related to housing operations. The role serves as the primary contact for students, parents, and visitors, responding to inquiries and resolving concerns professionally. It also supports staff recruitment and onboarding, assists Senior Leadership with department operations, collaborates with university colleagues, and contributes to department meetings and the development of office policies and procedures. Other duties may be assigned. The position is a fixed-term staff role. Salary is $24.09–$30.09, commensurate with education and experience. The position may not be eligible for visa sponsorship now or in the future.
Requirements
- Typically, a bachelor's degree in a relevant field such as Higher Education, Student Affairs, or a related discipline.
- Three years of progressively responsible administrative operations and general office management experience.
- Proven administrative experience focused on administrative operations and office oversight.
- Strong organizational and problem-solving abilities.
- Excellent communication and interpersonal skills.
- Commitment to promoting diversity, equity, and inclusion in student housing.
- Expected to continue upgrading knowledge, skills, and abilities to stay current with regulation and policy changes.
Nice To Haves
- Administrative operations and general office management experience in a higher education environment.
- Administrative experience in a higher education or residential setting.
Responsibilities
- Oversee daily student housing office operations, including office logistics, scheduling, and maintaining a welcoming, organized workspace.
- Manage procurement and maintenance of office supplies and equipment.
- Provide administrative support to the Student Housing Senior Leadership team and other office staff as needed.
- Coordinate office logistics, including scheduling, meetings, and supplies procurement.
- Maintain accurate and organized records related to student housing operations.
- Serve as the primary point of contact for students, parents, and visitors seeking assistance from the office.
- Respond to inquiries, resolve issues, and address concerns promptly and professionally while maintaining a high level of customer service.
- Assist with recruitment and onboarding of student housing office staff and student staff.
- Coordinate staff onboarding with hiring managers.
- Provide department operations support to Senior Leadership as requested.
- Collaborate with Student Housing Office colleagues and other university departments on administrative needs.
- Participate in department meetings and contribute to developing office policies and procedures.
- Perform other duties as assigned.
- Exhibit behavior supporting the university's mission, vision, and values, and model professional, responsible, accountable, and ethical conduct.
- Demonstrate a commitment to outstanding customer service.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
