Interim Assignment Coordinator
About The Position
The Interim Assignment Coordinator coordinates the processing of resident student housing applications and license agreements, assigns rooms and roommates, and provides administrative support for University off-campus leased and owned properties. The role may also supervise student employees as assigned. The coordinator manages housing assignment processes and related student records, communications, reports, and room-change requests. The position works with students, parents, University departments, and Housing staff to support placements and housing operations, and helps maintain housing-related websites and information. The position is a staff fixed-term assignment. The salary range is $24.09–$30.09, commensurate with education and experience. The position may not be eligible for visa sponsorship now or in the future.
Requirements
- High school diploma or equivalent, supplemented by coursework or on-the-job training.
- At least 3 years of progressively responsible administrative and general office experience, preferably in higher education.
- Exemplary written and oral communication skills, including experience preparing correspondence, publications, and comprehensive reports incorporating complex, highly technical information.
- Ability to work effectively with students, parents, faculty, staff, and all levels of the University community.
- Computer competency with word processing, spreadsheet, presentation, database, desktop publishing software, and student information systems.
- Ability to manage large volumes of requests and prioritize workload.
- Ability to independently compose correspondence and other written materials and work effectively with a diverse population.
- Ability to continue upgrading knowledge, skills, and abilities to stay current with regulation and policy changes.
Nice To Haves
- Bachelor’s degree in business administration or a related field.
- Familiarity with housing assignment software such as StarRez and with Smartsheet.
- Administrative and general office experience in a higher education environment.
Responsibilities
- Assign students to apartments, residence halls, and off-campus houses; coordinate with Admissions, Athletics, Disabled Student Services, and other departments to place students with special needs.
- Use StarRez and Smartsheet to administer assignment processes, manage forms and projects, monitor communication proofs, and message students.
- Produce and distribute University housing information, including applications, license agreements, cost sheets, and general information.
- Process housing requests for new and returning students according to established criteria.
- Serve as a primary contact for parents and students regarding assignments, room changes, and related issues; share information with relevant staff to support students.
- Maintain housing student data and provide information for billings, mailings, confirmations, rosters, and charts; ensure accurate information is shared between the Housing office and Student Accounts.
- Create and manage StarRez reports and statistics, including occupancy reports and resident rosters, and anticipate needs for additional reports and dashboards.
- Compose responses to daily correspondence about assignments and occupancy questions and assist with Front Office operations when needed.
- Process room-change requests by gathering information, meeting with students, explaining options, and making timely assignment changes in StarRez.
- Coordinate placement and assignment of new students and room-selection processes for returning students; participate in audits of room assignments for errors and inconsistencies.
- Assist in maintaining the Housing and off-campus housing websites, ensuring operational and program information is accurate and timely.
- Perform other duties as assigned or requested.
- Exhibit behavior that supports the University’s mission, vision, and values; communicate and act with professionalism, responsibility, accountability, and ethics; demonstrate outstanding customer service.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
