Interim Assignment Coordinator

Loyola Marymount University•Westchester, FL

About The Position

The Interim Assignment Coordinator coordinates the processing of resident student housing applications and license agreements, assigns rooms and roommates, provides administrative support for University off-campus leased and owned properties, and supervises student employees as assigned. The role coordinates placement for new students and room selection for returning students, handles room-change requests, maintains housing data and assignment records, and supports communications and front-office operations. The position also helps maintain housing-related websites and performs other duties as assigned or requested. The coordinator works with University departments, students, and parents to address housing needs and assignment questions. The role uses StarRez and Smartsheet to manage assignment processes, forms, communications, projects, reports, and statistics, and provides accurate information to support billing, mailings, confirmations, rosters, and charts. This is a staff fixed-term position at Loyola Marymount University. The stated salary range is $24.09–$30.09, commensurate with education and experience. The position may not be eligible for visa sponsorship now or in the future.

Requirements

High school diploma or equivalent, supplemented by coursework or on-the-job training.
At least 3 years of progressively responsible administrative and general office experience; higher education experience is preferred.
Exemplary written and oral communication skills, including experience preparing correspondence, publications, and comprehensive reports incorporating complex, highly technical information.
Ability to work effectively with all levels of the University community, including students, parents, faculty, and staff.
Computer competency with word processing, spreadsheet, presentation, database, and desktop publishing software, as well as student information systems.
Ability to manage large volumes of requests and prioritize workload.
Ability to independently compose correspondence and other written materials.
Ability to work effectively with a diverse population of students, parents, faculty, and staff.
Willingness to continue upgrading knowledge, skills, and abilities to keep abreast of regulation and policy changes.

Nice To Haves

Bachelor’s degree in business administration or a related field.
Familiarity with housing assignment software such as StarRez and with Smartsheet.
Administrative and general office experience in a higher education environment.

Responsibilities

Assign students to apartments, residence halls, and off-campus houses.
Coordinate with Admissions, Athletics, Disabled Student Services, and other University departments to place students with special needs.
Use StarRez and Smartsheet to administer assignments, manage forms, create and monitor communication proofs, message students, and manage projects.
Produce and distribute housing information, including applications, license agreements, cost sheets, and general information.
Process housing requests for new and returning students according to established criteria.
Serve as the primary contact for students and parents regarding assignments, room changes, and related issues.
Share information with relevant staff to create a network of support for students.
Maintain housing student data and provide information needed for billings, mailings, confirmations, rosters, and charts.
Ensure accurate information is exchanged between the Housing office and Student Accounts.
Create and manage StarRez reports and statistics, including occupancy reports and resident rosters; anticipate needs for new reports and dashboards.
Respond to daily correspondence about assignments and occupancy questions, and assist with Front Office operations when needed.
Gather information, meet with students, explain room-change options, and make assignment changes in StarRez in a timely manner.
Coordinate placement and assignment of new students and room-selection processes for returning students.
Participate in room-assignment audits to identify errors and inconsistencies.
Help maintain the Housing website and off-campus housing website, ensuring operational and program information is accurate and timely.
Supervise student employees as assigned.
Perform other duties as assigned or requested.
Exhibit behavior that supports the University's mission, vision, and values; model professional, responsible, accountable, and ethical conduct; and demonstrate outstanding customer service.