Installation Coordinator

Allegion Access Technologies•Altamonte Springs, FL

About The Position

The Installation Coordinator manages all installation projects and acts as project manager for automatic-door installation jobs at Stanley Access Technologies in Altamonte Springs, Florida. The role creates job files from order-entry information, coordinates schedules and job-site readiness with customers and contractors, works with salespeople on special requirements and change orders, and arranges materials and installation technicians. The coordinator also maintains project schedules, addresses material issues with warehouse and factory teams, and supports job-site meetings and pre-job checks as needed. The position oversees installation documentation, inventory adjustments, door identification and warranty details, and billing records. It ensures technician paperwork is complete, submits job completion sheets and billing materials to the corporate billing department, coordinates partial billings when needed, and monitors the billing database. The role participates in daily and weekly operational calls and prepares forecasts. Candidates must be legally authorized to work in the United States; the company does not intend to sponsor employment visas for this position.

Requirements

High school diploma or GED.
Coordinator experience in a construction or industrial environment.
Excellent computer skills.
Excellent communication and interpersonal skills.
Strong attention to detail.
Excellent multitasking ability.
Must be legally authorized to work in the United States; employment visa sponsorship is not intended for this position.

Nice To Haves

Bachelor’s degree in Business Administration and/or Marketing.
Project management background.
Finance background.
Dynamics365 experience.

Responsibilities

Manage all installation projects and act as project manager for installation jobs.
Create job files using information provided through order entry.
Contact customers and coordinate automatic-door installation schedules.
Coordinate special installation requirements with salespeople and customers.
Schedule installations to meet contractors’ desired dates and adapt schedules to job changes.
Arrange on-site meetings, walk-throughs, and pre-job checks when needed.
Work with salespeople to identify and communicate needed change orders.
Order installation materials and supplies in the appropriate time frame and issue the required STO or PO.
Coordinate Class II and Class III material needs with the Warehouse Manager and Class I material issues with the factory.
Communicate material-related issues to salespeople and coordinate resolutions with them and customers.
Maintain the installation schedule and review it daily with the Warehouse Manager to ensure jobs are pulled for technicians.
Schedule installation technicians based on job-site readiness and coordinate special timing or safety-meeting requirements.
Review schedules as needed with the Construction Manager and salespeople.
Obtain progress details from technicians when a job is not completed on the same day.
Ensure technicians properly complete paperwork, including JCS, Door ID sheets, and required payment forms.
Verify job completion in accordance with company policy and Sarbanes-Oxley requirements.
Review inventory used with technicians and make necessary Sales Order adjustments in Dynamics365.
Enter Door IDs and warranty and location information into Dynamics365.
Send JCS to corporate billing and maintain the billing database.
Submit customer- or contractor-specific forms with JCS when required.
Coordinate partial billings with the Construction Manager when necessary, submit approvals, and add approved billings to the database.
Monitor the billing database to ensure billings have cleared.
Prepare forecasts and participate in daily and weekly operational calls.

Benefits

Health, dental, and vision insurance coverage.
Unlimited paid time off.
401(k) plan with a 6% company match and no vesting period.
Health Savings Accounts.
Flexible Spending Accounts for healthcare and/or dependent daycare expenses.
Short-term and long-term disability insurance paid for by Allegion.
Term life insurance with the option to purchase supplemental coverage.
Tuition reimbursement.
Voluntary wellness program with monetary rewards for completing wellness activities.
Employee discounts through Perks at Work.
Community involvement and opportunities to give back.
CliftonStrengths assessment and coaching opportunities.
Professional development investment.