Human Resources Senior Coordinator

IL LLP•Chicago, IL

About The Position

Sidley Austin LLP seeks a Human Resources Coordinator to support the Human Resources department in Chicago. Reporting to the Compensation Senior Director, this position supports the Firm’s Corporate HR Business Partner Director in Chicago and the Compliance Director, as well as their teams. The role offers exposure to performance management, compensation and analytics, onboarding, and compliance, providing a foundation for someone seeking to build a career in Human Resources. The successful candidate will be highly organized, meticulous with details, and able to handle confidential information with discretion. The position supports performance management processes and testing, lawyer promotion and year-end activities, onboarding logistics, personnel records, compliance, employee departures, and department operations. The coordinator also organizes complex activities, helps prioritize requests, liaises with other departments and outside agencies, and participates in team meetings and cross-functional projects. Expanded responsibility across supported functions may be available.

Requirements

High school diploma or equivalent.
Proficiency in Microsoft Outlook, Word, and PowerPoint.
Proficiency in Microsoft Excel, including sorting, filtering, and basic formulas.
Excellent proofreading skills and a strong command of grammar and punctuation.
Ability to produce accurate work with a high degree of attention to detail.
Strong organizational skills and attention to detail.
Sound judgment and the ability to preserve confidentiality and exercise discretion.
Strong interpersonal, verbal, and written communication skills.
Strong analytical and problem-solving skills.
Ability to work harmoniously and effectively with others.
Ability to manage multiple projects with competing deadlines and priorities.
Ability to work effectively in a fast-paced environment.

Nice To Haves

Minimum of 2 years of professional administrative experience, or a bachelor’s degree with relevant internship experience or coursework in Human Resources.
Proficiency in Microsoft Visio or other organizational chart software.
Coursework, certification, or prior experience in Human Resources.
Demonstrated interest in building a career in Human Resources.
Prior experience in a law firm or other professional services environment.

Responsibilities

Provide primary backup for performance management in Workday for business professionals and Pilat for lawyers, including launching processes, responding to emails, entering reviews, and troubleshooting questions.
Test performance management cycles before launch and test enhancements in Workday and Pilat.
Assist with lawyer promotion cycles by preparing committee materials and scheduling interviews with committee members and candidates.
Prepare and edit communications and presentations using Microsoft Word, Excel, PowerPoint, Visio, and AI.
Support lawyer year-end activities, including subcommittee meeting scheduling, note-taking, follow-up on outstanding items, and management of year-end documents in Excel.
Update process calendars in Asana annually.
Assist with business professional new-hire orientation logistics, including conference room arrangements, presentation materials, new-hire folders, gifts, and paperwork.
Audit and scan new-hire paperwork into personnel files and retrieve information from electronic personnel files as needed.
Maintain current electronic personnel files for lawyers and business professionals.
Enter and maintain accurate records in Workday.
Assist with departing employee paperwork and logistics.
Route policy questions to the appropriate Human Resources team or director.
Maintain the confidentiality of personnel, compensation, and employee relations information.
Schedule and organize complex activities such as meetings, travel, conferences, and department activities.
Work with the supervising director to prioritize competing requests across the supported teams.
Act as a liaison with other departments and outside agencies.
Participate in Human Resources team meetings and cross-functional projects, and take on expanded responsibility across supported functions as appropriate.
Perform other related duties and special projects as required and assigned.