Human Resources Senior Coordinator

Sidley Austin•Chicago, IL

3d•$55,000 - $68,000•Onsite

About The Position

Sidley Austin LLP seeks a Human Resources Coordinator to support the Human Resources department in Chicago. Reporting to the Compensation Senior Director, the position supports the Firm’s Corporate HR Business Partner Director in Chicago and the Compliance Director, along with their teams. The role provides exposure to performance management, compensation and analytics, onboarding, and compliance, and is suited to someone seeking to build a career in Human Resources. The successful candidate is highly organized, meticulous with details, and handles confidential information with discretion. The position supports performance management processes using Workday for business professionals and Pilat for lawyers, including process launches, inquiries, review entry, troubleshooting, and testing. It also assists with lawyer promotion cycles and year-end activities, prepares communications and presentations, supports onboarding and personnel records, and assists with compliance and employee departures. Department operations include coordinating complex activities, prioritizing requests, liaising with other departments and outside agencies, and participating in team meetings and cross-functional projects. Other related duties and assigned special projects may be required.

Requirements

High school diploma or equivalent.
Proficiency in Microsoft Outlook, Word, and PowerPoint.
Proficiency in Microsoft Excel, including sorting, filtering, and basic formulas.
Excellent proofreading skills and a strong command of grammar and punctuation.
Ability to produce accurate work with a high degree of attention to detail.
Strong organizational skills and attention to detail.
Sound judgment and the ability to preserve confidentiality and exercise discretion.
Strong interpersonal, verbal, and written communication skills.
Strong analytical and problem-solving skills.
Ability to work harmoniously and effectively with others.
Ability to manage multiple projects with competing deadlines and priorities.
Ability to work effectively in a fast-paced environment.

Nice To Haves

At least 2 years of professional administrative experience, or a bachelor’s degree with relevant internship experience or coursework in Human Resources.
Proficiency in Microsoft Visio or other organizational chart software.
Coursework, certification, or prior experience in Human Resources.
Demonstrated interest in building a career in Human Resources.
Prior experience in a law firm or other professional services environment.

Responsibilities

Back up performance management processes in Workday for business professionals and Pilat for lawyers, including launching processes, responding to emails, entering reviews, and troubleshooting questions.
Test performance management cycles before launches and test enhancements in Workday and Pilat.
Assist with lawyer promotion cycles by preparing committee materials and scheduling interviews with committee members and candidates.
Prepare and edit communications and presentations using Microsoft Word, Excel, PowerPoint, Visio, and AI.
Support lawyer year-end activities, including scheduling subcommittee meetings, taking notes, following up on outstanding items, and managing year-end documents in Excel.
Update process calendars in Asana annually.
Assist with logistics for business professional new-hire orientation, including conference room arrangements, presentation materials, new-hire folders, gifts, and paperwork.
Audit and scan new-hire paperwork into personnel files and retrieve information from electronic personnel files as needed.
Maintain current electronic personnel files for lawyers and business professionals.
Enter and maintain accurate records in Workday.
Assist with departing employee paperwork and logistics.
Route policy questions to the appropriate Human Resources team or director.
Maintain confidentiality of personnel, compensation, and employee-relations information.
Schedule and organize complex activities, including meetings, travel, conferences, and department activities.
Work with the supervising director to prioritize competing requests across supported teams.
Act as a liaison with other departments and outside agencies.
Participate in Human Resources team meetings and cross-functional projects, with opportunities to assume expanded responsibility.
Perform other related duties and special projects as required and assigned.