HR Coordinator
About The Position
The Human Resources Coordinator performs a wide range of administrative duties for the Human Resources team. This remote position is restricted to candidates who reside in California. The coordinator maintains and manages personnel files in accordance with Clarvida and state policies, verifies required compliance documentation—including background checks, physicals, and current licensures—and audits employee files to ensure accuracy and licensing readiness. The role also supports daily HR and shared-services administration, protects confidential records, maintains employee-record systems, assists with compliance and background-check audits, and provides operational support to HR leadership, employees, programs, and the company. The posting lists the position as full-time and non-exempt in the opening details, though a later section labels it full-time (exempt).
Requirements
- Associate’s degree or equivalent.
- 1–2 years of experience in human resources, accounting, or payroll.
- Ability to read, analyze, and interpret complex documents.
- Ability to communicate effectively verbally and in writing with wide groups of directors and make effective presentations.
- Ability to solve practical problems and interpret varied written, oral, diagram, or schedule instructions.
- Ability to work both as a team member and independently.
- Organizational, customer service, interpersonal, and critical-thinking skills.
- Ability to meet deadlines and work in a fast-paced environment.
- Strong communication skills and established skills in accuracy, organization, and working in a high-volume environment.
- Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
- Must reside in California.
Nice To Haves
- Bachelor’s degree preferred.
Responsibilities
- Act as custodian of records, protect confidentiality, and release information only to authorized individuals with a legitimate need to know, including responding to personnel-file and subpoena requests.
- Maintain records for current and terminated employees in Human Resources across multiple states.
- Verify record accuracy and review documentation for proper policy application and compliance, including conducting I-9 and E-Verify audits consistently.
- Assist with daily administrative operations of the Human Resources department and interact with employees, management, and business associates.
- Act as system administrator for the computerized database of employee records.
- Work with Human Resources staff to support adherence to company policies, procedures, and practices.
- Assist with background and exclusion checks, related processes, and audits, including HR department, state, and local program audits.
- Manage the Pathways gift card program.
- Monitor office-supply needs and manage orders.
- Support the Vice President of HR as requested.
- Support other shared-services departments as needed.
- Perform other duties as assigned or necessary to support employees, the HR team, programs, and the company.
Benefits
- Paid vacation days that increase with tenure.
- Separate sick leave that rolls over annually.
- Up to 10 paid holidays, varying by region.
- Medical, dental, and vision insurance options.
- 401(k).
- Employee Assistance Program (EAP).
- Discounts on shopping, travel, Verizon, and entertainment through Perks @ Clarvida.
- Mileage reimbursement, if applicable.
- Cellphone stipend, if applicable.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
