HR Coordinator

Advatix, Inc.•Trenton, NJ

About The Position

The Human Resources Coordinator supports the day-to-day work of the Human Resources department and reports to the Human Resources Director. The role handles HR administration, onboarding, recordkeeping, and employee questions, answering routine inquiries and routing more complex matters to HR leadership. It is described as a starting point for someone building a career in Human Resources.

Requirements

High school diploma or equivalent.
At least one year of experience in HR, payroll, or office administration; internships count.
Basic understanding of HR practices and employment rules, such as Form I-9, or a strong willingness to learn them.
Clear, professional written and verbal communication with employees and managers at every level.
Strong organization and attention to detail, with the ability to handle multiple tasks and meet deadlines.
Proficiency with Microsoft Office, especially Word, Excel, and Outlook.
Sound judgment about when to escalate an issue to HR leadership.
Ability to maintain strict confidentiality with employee information.

Nice To Haves

Associate's or bachelor's degree in Human Resources, Business, or a related field.
Experience with an HRIS or payroll system.
aPHR certification or progress toward it.

Responsibilities

Serve as a first point of contact for employee questions about HR policies, procedures, pay, and benefits; answer routine questions and refer complex matters to HR leadership.
Process HR transactions, including new hires, job and pay changes, transfers, and separations, and maintain accurate, current HRIS records.
Schedule and lead new hire orientation, collect onboarding paperwork, complete Form I-9 employment eligibility verification, and set up employees in HR and payroll systems.
Maintain organized, confidential employee files and HR records according to company policy and retention requirements.
Help managers document attendance, performance, and corrective action using standard forms, and route documentation to HR leadership for review.
Promptly pass employee concerns and sensitive matters to HR leadership.
Track leaves of absence, send required forms and notices, and follow up on due dates, extensions, and return-to-work dates under HR partners’ direction.
Gather and submit payroll inputs and employee change information to Payroll and Benefits.
Collect injury reports and workers’ compensation paperwork, maintain claim logs, and help coordinate return-to-work steps with HR leadership.
Prepare termination paperwork, schedule exit interviews, and track the return of company property.
Run standard HR reports, including headcount, turnover, and attendance reports, and help keep postings, notices, and HR forms up to date.
Perform other administrative duties and special projects as assigned.