HR Coordinator

Universities of Wisconsin•Madison, WI

About The Position

The HR Coordinator is located in the central Office of Human Resources (OHR), within the Compensation Center of Excellence (CCoE). The CCoE provides consultative compensation services and develops strategies to help the university attract, recruit, retain, and develop employees as a competitive, market-informed employer. Its services primarily support HR professionals and campus leadership, while its data analysis informs decisions that affect employees. The CCoE works collaboratively with local HR professionals across the university’s schools, colleges, and divisions. The HR Coordinator supports the CCoE by reviewing and processing HR transactions, creating and maintaining HR reports, auditing and tracking compliance for HR functions, and serving as a point of contact for HR professionals and other stakeholders. The role also provides administrative and project coordination support, manages HR communications, and coordinates logistics and resources for HR activities.

Requirements

Prior experience in an administrative role in a professional office setting; experience in professional internships may count as prior experience.
Ability to learn and apply human resources laws, principles, and practices, including policies and procedures specific to UW-Madison, the CCoE, and OHR.
Proficiency with database, spreadsheet, and word-processing software, such as Microsoft Office, Google, and Adobe products.
Ability to plan and prioritize, organize, and execute varied and complex tasks while maintaining attention to detail.
Excellent oral and written communication and interpersonal skills.
Ability to complete time-sensitive, high-volume work responsibilities.
Ability to work independently and as part of a team.
Experience developing and sustaining collaborative work relationships.
High school diploma or equivalent.

Nice To Haves

Experience in human resources or a related field.
Experience in a higher education institution or government agency.
Experience using HR systems such as PeopleSoft, Workday, or similar enterprise resource planning software.

Responsibilities

Provide administrative support and coordination for projects.
Disseminate HR-related communications to various audiences under the direction of leadership.
Enter, review, and process HR transactions according to established policies and procedures.
Create and maintain HR reports, databases, and records to support compliance with policies, procedures, and legal rules and regulations.
Audit and track compliance for HR functions, including performance evaluations, onboarding, offboarding, criminal background checks, and credentialing.
Serve as a point of contact for employees, managers, and internal and external stakeholders; respond to inquiries and escalate complex issues to appropriate authorities.
Schedule logistics and secure resources for recruitment processes, onboarding activities, payroll functions, and other HR-related activities.