HR Coordinator

DEFTEC Corporation • Chesapeake, VA

4d

About The Position

DEFTEC is seeking a detail-oriented and proactive Human Resources Coordinator to support HR, recruiting, employee engagement, and administrative initiatives. As a member of the Human Resources team, this role supports onboarding and offboarding, recruiting, employee communications, employer branding, and engagement activities. The ideal candidate is organized, communicative, dependable, and willing to assist where needed to support employees and company objectives.

The position also provides administrative support to Human Resources and company leadership, supports compliance and record-keeping requirements, and handles sensitive employee and company information confidentially. DEFTEC is a drug-free workplace; post-offer applicants and employees may be subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria in company policies are met.

DEFTEC Corp is an Equal Opportunity and Affirmative Action Employer and prohibits discrimination and harassment on the bases and characteristics protected by federal, state, or local law.

Requirements

• High school diploma or equivalent required.
• Experience with Total Testing Products.
• Experience with Paycom.
• Experience with iSolved.
• Experience working with a government contractor that provides services to the federal government.
• Experience with the military.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Exceptional attention to detail and organizational skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to handle confidential information with professionalism and discretion.

Nice To Haves

• Prior administrative, recruiting, human resources, or office experience.
• Associate degree.
• Strong attention to detail.
• Timeliness and follow-through.
• Excellent interpersonal and customer service skills.
• Positive attitude and willingness to assist where needed.
• Adaptability and flexibility.
• Problem-solving abilities.
• Professional communication.
• Ability to work independently and as part of a team.

Responsibilities

• Assist with employee onboarding and offboarding processes.
• Prepare and maintain employee personnel files and HR records.
• Coordinate new-hire paperwork and ensure required documentation is completed on time.
• Assist employees with routine HR questions and direct concerns to the appropriate team member.
• Support compliance and record-keeping requirements.
• Conduct employment reference checks.
• Process and track Work Opportunity Tax Credit (WOTC) documentation.
• Assist with the Workplace Aptitude Test (WAT), reference checks, and other recruiting compliance requirements.
• Support recruiting for proposal staffing and strategic hiring initiatives.
• Coordinate interviews and candidate communications as needed.
• Assist with employee engagement activities and recognition programs.
• Support employee communications, including newsletters, announcements, and company updates.
• Help maintain and enhance the company's employer brand and culture.
• Assist with internal communications and LinkedIn content promoting company initiatives and achievements.
• Support social media initiatives, including LinkedIn content and engagement.
• Assist with special projects and company events.
• Complete assigned tasks accurately and within established deadlines.
• Provide administrative support to Human Resources and company leadership as needed.
• Maintain confidentiality of sensitive employee and company information.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED