Human Resources Associate

Hammer & NER•Wayzata, MN

2d•$50,000 - $60,000

About The Position

The Human Resources Associate plans, supports, and coordinates a wide range of confidential human resources initiatives. The role provides general administrative support to the human resources and training team and serves as a primary contact for employee-related HR requests. It also leads talent recruitment and acquisition efforts and supports onboarding, payroll and benefits, and performance management and appraisal processes. The position reports to the Chief Human Resources Officer. Employees are expected to model and champion Hammer’s core values: Person-Centered, Relational, Opportunistic, and Stewardship. The role is based within the Human Resources and Training department and is full-time, non-exempt, and hourly. The typical schedule is primarily Monday through Friday during the day, with occasional flexible hours or days, including evenings and weekends. Routine travel between the White Bear Lake and Wayzata offices is required.

Requirements

Administrative and/or Human Resources Assistant experience working for a mid-sized organization; formal, informal, and cross-disciplinary experience will be considered.
Demonstrated use of media platforms, job sites, and social media to support recruitment and candidate sourcing.
Knowledge of and ability to use HRIS systems, including reporting, applicant tracking, and personnel-file data storage.
Ability to manage multiple priorities and complete work in a timely and productive manner.
Effective and persuasive verbal and written communication skills at interpersonal and group levels.
Experience exercising professional discretion and maintaining confidentiality in HR matters.
Ability to work diplomatically with a wide variety of people; public speaking ability; strong organizational skills; and attention to detail.
Proficiency with Microsoft Office products, including Outlook, Word, Excel, and PowerPoint, and Google applications.
Ability to use a telephone frequently, perform repetitive activities such as computer keyboard typing, and work for several hours at a desk and computer.
Ability to bend, stand, stoop, walk, and lift up to 30 pounds.
Willingness and ability to travel between office locations.
Experience, ability, and commitment to working with individuals and teams across differences such as race, gender identity, sexual orientation, religion, ability, age, class, and immigrant status.
Willingness and ability to work flexible hours or days, including occasional evenings and weekends.

Nice To Haves

Prior human resources experience is preferred.
Working knowledge of local, state, and federal employment laws and regulations is preferred.

Responsibilities

Serve as the first point of contact for employee HR questions received by voicemail and email, responding or referring inquiries to the appropriate HR team member.
Manage the HRIS database, personnel filing, and archiving systems; maintain electronic file integrity and store documentation according to record-retention practices.
Complete employment authorization and personnel-file requests, and maintain HR materials on SharePoint.
Run, analyze, and compile HR data into reports and presentations; prepare departmental documents and correspondence.
Support DEI work through email communications, cohort administration, and meeting-room setup.
Help organize employee engagement initiatives, including events, celebrations, and recognition programs.
Support performance management, including tracking appraisals and providing documentation.
Apply recruitment and staffing strategies, promote inclusive hiring practices, and ensure recruitment processes comply with legal standards.
Create, post, and maintain job postings and advertisements; track candidate applications and recruitment progress in the HRIS.
Communicate with candidates, schedule interviews, and lead and conduct interviews through Teams and in person.
Make offer calls, complete background checks, write offer letters, and communicate onboarding information to new hires.
Ensure compliance with the Minnesota Wage Theft Prevention Act and maintain knowledge of employment laws and regulations.
Oversee TB testing authorization, tracking, and employee communications.
Create, implement, and maintain new employee onboarding and orientation processes through Paylocity, including orientation materials, room setup, badge photos, lunch ordering, attendance updates, onboarding packets, and employee profile setup.
Track upcoming start dates and provide hiring managers with pre-start checklists.
Send and process new-hire and stay employment surveys.
Assist the training department with new employee orientation and other interdepartmental activities.