Human Resources Associate

TrustBank • Olney, IL

8d • Hybrid

About The Position

TrustBank is seeking a detail-oriented, highly organized Human Resource Associate to support the bank’s HR administration and core HR processes. This entry-level developmental role includes employee data management, HR systems, employee relations, payroll, benefits, compliance, training, and onboarding. The position provides exposure to strategic and operational HR functions and is intended to help prepare a high-potential individual for future HR Generalist, HR Manager, or other leadership opportunities.

The position is based primarily at 400 E York St., Olney, Illinois, with a hybrid arrangement potentially available for a highly qualified candidate. It is scheduled Monday through Friday, typically 8 a.m. to 5 p.m., for 40 hours per week; additional hours may be required as needed. The role involves long periods at a computer, direct work with the public, and a moderate-noise, well-lit office environment.

The estimated pay range is $22.00–$28.00 per hour. The position is also eligible for a discretionary annual bonus. The role reports to the Human Resource Director and is classified as full-time and non-exempt.

Requirements

• One to three years of experience in a prior Human Resources role.
• A college or university degree and/or relevant proven work experience.
• Knowledge of Human Resources functions.
• Experience working in an HRIS program.
• Skill with applicable computer software, including HRIS and Microsoft 365; Excel is particularly important.
• Excellent written and verbal communication skills and the ability to interact professionally with employees at all organizational levels.
• Ability to recognize when to escalate complex issues, establish priorities, and set deadlines for critical responsibilities under management.
• Willingness to obtain certifications related to the position.
• Ability to use AI-powered tools with sound judgment, confidentiality, and attention to detail.
• Ability to quickly learn and adapt to new software.
• Ability to lift 25 pounds.
• Ability to stand, walk, use and feel objects, tools, or controls, reach with hands and arms, and talk or hear as required by the duties.
• Vision abilities include close, distance, and peripheral vision, depth perception, and the ability to focus.

Nice To Haves

• PHR or SHRM-CP designation, or willingness to acquire certifications.
• Proficiency with Microsoft Copilot to enhance productivity, streamline administrative tasks, and support accurate, professional HR communications and documentation.
• Familiarity with HRIS and related Human Resources software applications.

Responsibilities

• Maintain accurate, complete, and confidential employee files and HR documentation.
• Initiate and track performance management processes to support timely completion and accurate records.
• Check employee timesheets and track vacation, sick, personal, and other leave balances to support payroll accuracy.
• Process biweekly payroll, support payroll continuity planning and year-end payroll activity, and assist with related audit documentation.
• Conduct quarterly audits of employee and director deposit accounts.
• Serve as the first point of contact for routine employee, HR, and payroll issues, escalating issues to HR leadership when appropriate.
• Maintain medical, dental, vision, life insurance, long-term disability, Section 125, and other employee benefit programs.
• Assist with benefit enrollments, changes, terminations, reconciliations with payroll and benefit vendors, open enrollment, and separation processes.
• Assist with and recommend revisions to updates in the Employee Handbook.
• Shadow the disciplinary process and help maintain compliance with applicable state and federal employment laws.
• Assist with maintaining the NMLS Registry, including annual renewals and registration of new employees as needed.
• Support administration and coordination of the bank’s training program and track required training completion.
• Assist HR leadership with new employee onboarding, documentation, system setup, and scheduling.
• Generate reports and assist with data analysis as needed.
• Assist the Chief Human Resource Officer and Human Resource Director with other job-related duties as needed.
• Embrace and promote TrustBank and Wealth Management culture and core values in all aspects of the role.

Benefits

• Eligibility for a discretionary annual bonus.
• Medical insurance benefits.
• Dental insurance benefits.
• Vision insurance benefits.
• Life insurance benefits.
• Long-term disability plan.
• Section 125 Plan.
• Other employee benefits; details are available on the bank’s website.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed